Office Services Coordinator

Position Summary

The Office Services Coordinator will be responsible for providing day-to-day support to the office including but not limited to the maintenance of all common areas and equipment mail distribution back up Reception coverage and working closely with the Office Manager to oversee facility operations and maintenance of the office space. This role is also responsible for providing administrative support to Analysts and Associates through travel expenses and light calendar management.

This position requires an individual who is highly organized able to juggle multiple tasks simultaneously and does not get easily overwhelmed. We are seeking a team member with a strong customer support skillset who believes no task is too small. The Office Services Coordinator is a visible role which requires someone to be in office five days a week and comfortable interfacing with all levels of internal management and staff as well as outside clients and vendors.

This role is based in New York NY and is for an immediate start.

Responsibilities

• Manage and coordinate logistics for meetings events and travel for executives supported and when necessary members of their team in the office setting
• Ensure supported executives are prepared with all materials and information for meeting events and travel by compiling reports and / or presentations
• Manage facility operations in partnership with the Office Manager
• Prepare expense reports utilizing Concur
• Book travel for executives

Qualifications

The annualized base pay range for this role is expected to be between $75000 - $95000. Actual base pay could vary based on factors including but not limited to experience subject matter expertise and the applicants skill set. The base pay is just one component of the total compensation package for employees. Other rewards may include an annual cash bonus and a comprehensive benefits package.

Company Overview

Vista is a leading global investment firm that invests exclusively in enterprise software data and technology-enabled organizations across private equity credit public equity and permanent capital strategies. The firm brings an approach that prioritizes creating enduring market value for the benefit of its global ecosystem of investors companies customers and employees. Vistas investments are anchored by a sizable long-term capital base experience in structuring technology-oriented transactions and proven flexible management techniques that drive sustainable growth. Vista believes the transformative power of technology is the key to an even better future a healthier planet a smarter economy a diverse and inclusive community and a broader path to prosperity. Further information is available at . Follow Vista on LinkedIn @Vista Equity Partners or Twitter @VistaEquity .

Required Experience :

IC

Key Skills

Office Manager Experience,Microsoft Office,Customer Service,Computer Skills,Microsoft Outlook,Microsoft Word,QuickBooks,Medical office experience,Office Experience,Front Desk,Microsoft Excel,Administrative Experience

Employment Type : Full-Time

Department / Functional Area : Administration

Experience : years

Vacancy : 1

Monthly Salary Salary : 75000 - 95000