Executive Assistant
AlluvionicMelbourne, FL, USjob_description.job_card.variable_days_ago
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job_description.job_card.job_descriptionMust be Willing to Obtain Location : Melbourne, FL Responsibilities : Manage complex calendars, schedule meetings, and coordinate domestic and international travel arrangements for the CEO and executive team. Prepare, review, and edit correspondence, reports, and presentations with accuracy and attention to detail. Act as the primary point of contact for internal and external stakeholders on behalf of the CEO. Coordinate logistics for board meetings, leadership meetings, and company-wide events. Handle confidential and sensitive information with the utmost professionalism and discretion. Support personal scheduling and administrative tasks for the CEO as needed. Track, manage, and follow up on action items to ensure deadlines are met. Assist with expense reporting, invoices, and budget tracking; ensure compliance with policies and procedures. Identify opportunities to improve administrative processes and proactively solve problems to increase efficiency. High school diploma required; Bachelor’s degree in Business Administration or related field preferred. 4+ years of experience as an Executive Assistant, Senior Administrative Assistant, or in a similar administrative support role. Proven experience supporting C-level executives strongly preferred. Experience with DCAA-compliant expense reports, a plus. Familiarity with government contracting environment, a plus. Exceptional organizational and time-management skills with the ability to prioritize effectively. Strong verbal and written communication skills. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and comfort with learning new software. Generous paid time off, with additional days earned at your ten-year anniversary Paid holidays per our company handbook Health insurance through Cigna Healthcare, with employer contributions toward employee and dependent premiums Health Savings Account through Optum Bank Vision and dental insurance through Mutual of Omaha Long-term and short-term disability insurance, fully paid by the company Employer-paid AD&D and life insurance, with options to purchase additional coverage Retirement plan with company match on employee contributions Annual incentive pay opportunities Tuition reimbursement (after six months of employment) Employee referral bonus per our company handbook Employee Assistance Program (EAP) Professional organization membership (after six months of employment) Paid professional certification (after six months of employment) Workers’ compensation, fully paid by the company Employer-paid IDShield® membership On-site notary services for headquarters employees Company-wide celebrations and events Note : Benefits may vary based on role and level. Full details will be shared during the interview process. Alluvionic is a woman-owned, 8(a) certified solutions provider of project management and process improvement services. We offer a wide range of products and services including extensive enterprise Process Improvement, CMMI (Capability Maturity Model Integration), CMMC (Cybersecurity Maturity Model Certification), PMO (Project Management Office), and ERP (Enterprise Resource Planning) implementations for clients in various industries, providing Project Assurance® for every project. We pride ourselves in being a Registered Provider Organization (RPO) with the CMMC Accreditation Body. Working at Alluvionic means being surrounded by helpful and brilliant people who want to support your career growth. We are a company that puts people first and will help you get where you want to go. When we make mistakes, we own them, fix them, and improve our processes so we do better next time. We work hard and never forget to have fun, especially at happy hour. We live by our company values of Family, Integrity, Professionalism, Innovation, Forward-Progress, Organization, and Communication. Alluvionic is an authorized DoD SkillBridge Partner Organization. The DoD SkillBridge program is an opportunity for servicemen & servicewomen to complete an internship during the last 180 days of service to gain valuable civilian career experience Powered by JazzHR
The Power Behind Precision and Progress. The Backbone of Executive Excellence.
Job Summary :
- Alluvionic is seeking a highly organized and proactive Executive Assistant to provide executive-level support to the CEO and leadership team.
- The ideal candidate will thrive in a fast-paced environment, handling complex schedules, coordinating high-level meetings, and ensuring seamless communication across the organization.
- This role requires discretion, professionalism, and the ability to anticipate needs before they arise.
Must be US Citizen Clearance Required :
Responsibilities :
High level of integrity, discretion, and professionalism. Benefits :
Who We are :
What it’s like to work at Alluvionic :
We invite you to apply if you share values even if your career path has been nontraditional.
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Executive Assistant • Melbourne, FL, US
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