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EVENT PROJECT MANAGER

EVENT PROJECT MANAGER

Scooter's CoffeeOmaha, NE, US
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Event Project Manager

This position is considered office-first. An office-first employee can flex between in-office work and working from home based on personal or professional need, at the discretion of their supervisor. An office-first employee maintains an office presence at least three days per week at their designated Scooter's Coffee office location. Scooter's Coffee is headquartered in Omaha, NE. The successful candidate lives in Omaha, NE. Relocation is not available for this role.

The event project manager is responsible for coordinating and executing large-scale events such as our annual franchise conference event, as well as planning internal office engagement initiatives, holiday celebrations, and supporting broader HR and administrative functions. The ideal candidate is creative, detail-oriented, and passionate about creating memorable experiences that align with our company culture.

Essential Duties And Responsibilities

  • Lead the planning and execution of a large-scale, annual franchise conference with around 2,000 attendees; including vendor management, logistics and day-of coordination
  • Coordinate, support and negotiate sponsorships for franchise conference
  • Manage event timelines, budgets, and contracts, ensuring all deliverables are on schedule and within scope
  • Coordinate cross-functional teams and collaborate with internal stakeholders to align event goals with company objectives
  • Oversee post-event evaluation and reporting to continuously improve future events
  • Plan and coordinate engaging in-office events such as team-building activities, themed celebrations, staff appreciation days, and cultural observances
  • Organize and manage all internal company engagement activities and events
  • Promote a positive work culture by designing and implementing events that align with company values and employee interests
  • Provide administrative support to the Office Administration and Human Resources departments as needed
  • Assist with company-wide communications related to events and initiatives
  • Contribute to employee experience efforts by gathering feedback and helping develop new engagement strategies
  • Maintain event calendars, internal tracking systems and related documentation
  • Other duties as assigned

Qualifications

  • Bachelor's degree in Event Management, Hospitality, Communications, HR or a related field
  • 3+ years of experience in event planning, corporate event coordination, or office administration
  • Experience planning large-scale corporate events
  • Strong project management and organizational skills with the ability to manage multiple priorities simultaneously
  • Financial and budget management skills
  • Networking and relationship building skills
  • Excellent interpersonal and communication skills
  • Creative mindset with strong attention to detail
  • Adaptability, flexibility and passion for event planning
  • Proficient in Microsoft Office Suite and event planning software / tools
  • Ability to work flexible hours during event execution periods
  • Ability to travel up to 30% of the time

    • Job Level Competencies - P3

  • Possesses comprehensive professional knowledge and expertise; assignments, projects, and programs are of moderate scope or complexity; makes decisions within broad functional or department guidelines?
  • Typically contributes to an advanced area of work within a professional field with department impact?
  • May be responsible for programs and projects that are moderately complex and / or on a moderately large scale.? May participate in cross-functional teams?
  • Assists in planning and developing?
  • May provide guidance / direction / training to staff?
  • Comprehensive knowledge of principles and practices of a particular field of specialization and organization policies, practices, and procedures?
  • Applies acquired skills to complete moderately complex assignments or significantly contribute to projects or manage programs?
  • Identifies problems and possible solutions for moderately complex situations; takes appropriate action to resolve by applying standard organizational practices?
  • Interprets, monitors, and analyzes data to resolve inconsistencies in non-routine research / data?
  • Makes decisions within broad functional or department guidelines?
  • Exercises independent judgment in determining how work is performed; may communicate issues and progress weekly?
  • Recommends exceptions to policy and procedure?

    • The functions and skills described here are general in nature and represent the type of work performed, but they do not constitute an exhaustive list of all duties and responsibilities performed on the job. A successful candidate must be able to meet the listed essential duties and physical demands of the position, either with or without reasonable accommodation.

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    Event Manager • Omaha, NE, US