Benefits Specialist

Job Description

Job Description

Job Title : Benefits Specialist

Classification : Full-Time | Exempt | Salaried

Reports To : Strategic HR & Benefits Manager

Position Summary

Aligned Solutions is seeking a Benefits Specialist for a well respected company. The Benefits Specialist plays a key role in the day-to-day management and employee support of benefit programs. This position supports employee well-being by administering benefit plans, managing wellness initiatives, and ensuring compliance with relevant regulations—all while delivering exceptional service and support across the organization.

Key Responsibilities

Serve as the primary contact for employee benefit inquiries, enrollment assistance, and issue resolution.

Administer benefits including medical, dental, vision, life, disability, and voluntary plans.

Manage 401(k) plan operations : enrollments, contributions, audits, and compliance testing.

Ensure regulatory compliance (ERISA, HIPAA, COBRA, FMLA, ACA, IRS, DOL) and assist with annual filings (e.g., Form 5500).

Maintain accurate benefit data, process qualifying life events, and ensure system compliance (Workday).

Process invoices, check requests, vendor reimbursements, and manage the benefits inbox and mail.

Coordinate wellness programs, track engagement, manage vendor partnerships, and oversee wellness budget.

Organize anniversary recognition and benefit-related employee communications.

Guide employees through onboarding, open enrollment, and life event changes.

Respond to help desk tickets, employee questions, and benefit claim disputes.

Protect the confidentiality of sensitive benefit and medical information.

Support immigration-related documentation and communication, as needed.

Assist with additional HR projects and duties as assigned.

Qualifications

Bachelor's degree in HR, Business Administration, or related field.

3+ years of experience in benefits administration and employee support.

Strong knowledge of benefits regulations and best practices.

Bilingual in English and Spanish preferred.

Proficiency in Excel (pivot tables, VLOOKUP); experience with data visualization is a plus.

Experience with Workday or similar HRIS systems preferred.

Exceptional interpersonal skills, attention to detail, and the ability to manage sensitive information with discretion.