Executive Assistant

Must be onsite 5 days / week : M-F 8-5

Expected Duration of Contract : 12 months

Bank Title : Operations Analyst

Job Description :

This job is responsible for providing diverse and confidential administrative support, including extensive calendar management. Key responsibilities include supporting management with administrative tasks, coordinating travel arrangements, processing expenses, gathering and reporting information relevant to / for the executive, and responding to incoming mail. Job expectations may include assisting with organizing in-person meetings and off-sites and managing different and conflicting objectives, projects, or activities in a responsive and personable manner.

Responsibilities :

Communicates with executives and line management to gather and convey relevant information

Answers manager's phone line, documenting accurate messages, and handling calls with appropriate judgment.

Manages the calendar of multiple executives proactively, effectively resolving conflicts that arise in a professional manner.

Arranges and handles details related to travel arrangements, expense reports, meetings, and appointments.

Prepares meeting minutes and related meeting documents, utilizing written and oral communication skills.

Prepares correspondence, reports, and forms for leaders, following interaction with internal and / or external customers to answer questions, research, and resolve problems.

Required Skills : Adaptability

Administrative Services

Attention to Detail

Collaboration

Oral Communications

Planning

Presentation Skills

Prioritization

Problem Solving

Written Communications

Desired Skills :

Proficient in the following tools :

MS Outlook

Webex

MS PowerPoint