Executive Assistant

Job Description

Overview

Ace Resources is seeking a highly capable and trusted Executive Assistant to support the Owner and Office of our client across both business and personal fronts. This role is ideal for someone who thrives in a fast-paced, high-accountability environment, brings strong organizational and basic financial acumen, and enjoys balancing personal / family support with business coordination.

The position will be responsible for managing multi-entity administration, including scheduling, very basic financial administration, digital file management, meeting follow-up, and household / family logistics. This is a critical role that requires absolute discretion, proactive problem-solving, and a disciplined ability to create and maintain systems.

Key Responsibilities

Planning

• Manage calendars, scheduling, and meeting coordination
• Coordinate travel logistics (personal and business)
• Support family planning (appointments, childcare, household services)

Administrative

Meetings & Communication

Digital Systems & File Management

Project & Workflow Coordination

Ideal Candidate

The ideal candidate is intuitive, resourceful, systems-minded, and highly trusted and discreet, with the ability to operate seamlessly across both business and personal fronts. They thrive in an environment where priorities shift quickly, and they excel at keeping complex calendars, projects, and workflows organized.

Key traits and attributes :

Required Skills & Experience

Schedule & Work Style

About the Family Office

Our client's organization was established to manage business and personal investments across energy services, real estate, aviation, and family investments. The company’s mission is to provide long-term stewardship of assets, strategic growth initiatives, and integrated family management. The Executive Assistant role is central to ensuring organizational excellence and enabling ownership to remain focused on the highest priorities.