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Executive Assistant & Office Operations Manager
Executive Assistant & Office Operations ManagerPocketbook Agency • Las Vegas, NV, United States
Executive Assistant & Office Operations Manager

Executive Assistant & Office Operations Manager

Pocketbook Agency • Las Vegas, NV, United States
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We are excited to invite applications for the role of Executive Assistant & Office Operations Manager to support our senior leadership team and supervise daily office functions. This key position will serve as an essential support partner to our C-suite executives, ensuring seamless operations and delivering vital administrative, organizational, and front-office assistance.

What You'll Do :

  • Manage complex calendars and coordinate meetings for senior leadership, ensuring all appointments run smoothly.
  • Prepare executives with essential materials, information, and necessary follow-ups in advance of meetings.
  • Oversee front desk operations and administrative functions, fostering a professional and efficient office atmosphere.
  • Handle the management of office supplies, vendor relations, and facility requirements.
  • Assist in tracking deadlines, applications, and reporting obligations across various programs.
  • Maintain organized and accessible records for multiple initiatives and tasks.
  • Serve as a central hub of communication among team members, external partners, and stakeholders.
  • Draft, edit, and manage correspondence with professionalism and confidentiality.
  • Anticipate the needs of executives, streamline workflows, and ensure priorities are effectively followed up on.
  • Develop and enhance systems that boost overall efficiency within the office.

What We’re Looking For :

  • Previous experience in roles such as Executive Assistant, Office Manager, or Administrative Coordinator is preferred.
  • Strong proficiency with scheduling tools and Microsoft Office / Google Workspace, along with fundamental administrative skills.
  • Located in Las Vegas, NV, with a commitment to working in-office.
  • A proactive and solutions-oriented mindset with excellent problem-solving abilities.
  • Highly adaptable, resourceful, and capable of handling a diverse range of tasks with discretion.
  • Excellent communication skills, representing leadership with professionalism internally and externally.
  • Collaborative team player who thrives in a dynamic, mission-driven environment.

    • Schedule : Full-time availability required : Monday - Friday, 9 : 00 AM - 5 : 00 PM

    Compensation : Up to $80K BOE, inclusive of full healthcare benefits, PTO, 401K, and various additional perks.

    Location : In-person at 2226 Las Vegas, NV

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    Executive Assistant Office Manager • Las Vegas, NV, United States

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