Accounts Payable Supervisor

Samuel Merritt UniversityOakland, CA, US

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Accounts Payable Supervisor

As a team member of the Controller's Office within Business Affairs, the Accounts Payable Supervisor oversees the entire Accounts Payable function within the Finance Department. In this role, you will be primarily responsible for reconciliations of all payables and accrued liabilities, communicating daily with vendors and SMU colleagues, assisting with audit preparation, managing the Department and the AP Specialist, and other administrative tasks. This position works under the supervision of the Accounting Manager. This position will work a hybrid schedule with a minimum of one day a week on campus. The regular hours for this position are 8 : 00 AM to 5 : 00 PM, Monday through Friday.

Duties and Responsibilities

Enter approved and coded invoices on a timely basis into Workday
Print and mail checks on a weekly basis at minimum
Call and email vendors to collect account statements, outstanding invoices, and resolve issues
Research unpaid invoices for vendors
Prepare reconciliations of vendor account statements against Workday for all vendors, especially critical, project-based, or high-volume vendors with several accounts under SMU
Maintain vendor master file to ensure critical vendors are paid timely, statements are reconciled monthly, and track other critical details
Manage the AP Specialist's workload
Review all reconciliations and reporting prepared by Accounts Payable prior to finalization of reviews through the Accounting Manager and Deputy CFO / Controller.
Prepare AP, Accrued Liabilities, and Expenses Payable GL reconciliations on a monthly basis
Recognize, compile, and share invoices for prepaid services within Finance team for month-end close
Print and mail 1099's and 1096's on an annual basis
Perform special projects and related duties as assigned

Required knowledge, skills and abilities

Strongly prefer graduation from an accredited college or university with a degree in accounting or relevant experience

At least five to seven years of Accounts Payable (full-cycle) required

Must have excellent and effective communication skills to work with all levels of the University

Ability to work well both independently and with others and respond sensitively to third parties, SMU staff, and faculty

Ability to confidently manage the Accounts Payable department (currently one AP Specialist)

Familiarity and comfort level with web-based technology and proficiency in Microsoft Office software is required - preferably intermediate Excel skills (VLOOKUP, Pivot Tables, filters, freezing panes)

Comprehensive understanding of accounting procedures, experience, and demonstrated abilities for working in a fast-paced, multi-cultural environment

Strong and proven organizational skills for managing at least 800 active vendors

Proven accuracy and detail-oriented in all communication, data entry, note-taking, and research

Ability to meet critical deadlines as they arise, whether related to payments, filings, or researching specific vendor issues

Ability to provide training to the SMU community regarding AP processes and expense reporting

Minimum Qualification

Strongly prefer graduation from an accredited college or university with a degree in accounting, finance, or relevant experience

Preference will be given to :

Candidates with a minimum of five years' experience in full-cycle accounts payable

Candidates with experience in higher education

Candidates with experience working with Workday ERP

Physical Effort

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Employee Status : Regular

Exemption Status : United States of America (Exempt)

Time Type : Full time

Pay Range : $88,137 to $91,000

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