Office Manager II

Position Summary :

We are seeking a detail-oriented and resourceful Office Manager II to oversee our two office locations in Chantilly, VA . Under general supervision, the Office Manager will coordinate office activities and operations and provide administrative support to our leadership team. This role is pivotal in ensuring smooth workflows, effective communication, and a well-organized office environment.

In addition to executive support, this role encompasses office management responsibilities, requiring a proactive individual who takes ownership of daily operations and provides exceptional support to senior leadership.

Key Responsibilities :

• Serves as the receptionist for the facility, greeting and checking in customers, visitors, and vendors
• Coordinates day-to-day office functions to maintain efficiency and compliance with company policies and procedures
• Serve as the primary point of contact for building services and office-related vendors
• Maintain a professional, organized, and collaborative office environment
• Assist in planning and executing leadership and team meetings, including preparing agendas, taking detailed minutes, and following up on action items.
• Coordinates with purchasing to inventory and maintain proper stock of office and breakroom supplies at two office locations (both located within the same office park)
• Acts as a culture amplifier for the organization to employees, customers, industry, and community
• Prepare, edit, and format professional PowerPoint presentations and reports for internal and external stakeholders.
• Schedules meetings and interviews as requested
• Arranges business travel and assists with timesheets and travel reimbursement as needed
• Support HR-related activities, including onboarding and scheduling interviews.
• Assist with tracking and compiling key performance indicators (KPIs) or operational metrics for reporting purposes
• Other related duties as assigned

Ideal Experience :

Advanced skills in MS Office and other commonly used programs with the ability to learn new or updated software

Desired Skills :