Payroll Coordinator

About Company :

At Cogent Infotech, we believe in creating opportunities that empower individuals and transform organizations. With over 20 years of excellence in consulting and talent solutions, we're proud to build inclusive workplaces and deliver innovative, people-first solutions to clients across the public and private sectors. We value integrity, empathy, and continuous learning, and we welcome you to bring your authentic self as we grow together.

Title : Payroll Coordinator

Location : Everette, WA

Duration : 4 Months.

Description :

As a Payroll Coordinator, you will work as part of a team to process bi-weekly payroll for over 950 employees, totaling $90 million annually. You will enter exception and timesheet data into the payroll system, calculate, process, and reconcile payroll, and answer questions from employees.

Responsibilities :

• Enter payroll exception data into payroll systems. Research and analyze discrepancies, make corrections, and document changes. Review payroll and documentation for accuracy and completeness. Calculate payroll and reconcile to various reports.
• Follow records retention protocols. Maintain archive of payroll records annually.
• Enter timekeeping data. Validate timekeeping calculation results for accuracy and compliance with the applicable labor contracts, agency policy, and labor laws.
• Research and respond to payroll related inquiries from employees, supervisors, and outside organizations. Serve as a resource for payroll issues.
• With oversight from a manager, supervisor or lead, reconcile payroll deduction reports and prepare for payments to third parties and review general ledger balances.
• Reconcile and process FMLA, PFML, STDi, LTD, Workers Compensation leave, supplemental pay and donated sick leave hours based on information provided by Benefits team and third-party organizations. Obtain required approval before creating adjusting entries and documentation as needed.
• Research questionable payroll items and obtain required approval before entry.
• Validate all variances.
• Verify appropriate signatures exist on the necessary documents.
• Timesheet, Exceptions, Dues and other data entry.
• Attendance Scheduling Forms (ASF) file creation.
• Shared mailbox management of emails.
• Printing, organizing and filing of timesheets and other items Scanning.
• Payroll Transition Listing (PTL) / Union Business Work (UBW) and Paystub emailing.
• Paystub sealing, applying postage, accounting for information and mailing.
• Union billing and other preparation.
• Candidate should have Excel, Word, PDF and payroll experience
• Perform other duties of a similar nature or level.

Minimum Qualifications :

Knowledge Requirements :

Skill Requirements :

Preferred Skills and Knowledge :

Cogent Infotech is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment where everyone feels welcome and valued. We encourage applications from individuals of all backgrounds, identities, abilities, and experiences. If you're excited about this role but don't meet every requirement, we still encourage you to apply

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