Office Manager

Office Manager

Location : Pittsburgh, PA 15234 (Office-based)

Job Type : Full-time

$50,000-$55,000

About Us

We are a growing commercial contractor focused on retail build-outs and construction management. Our success depends on reliability, high standards, and a dedication to client satisfaction.

Position Summary

We're seeking an organized, proactive Office Manager to be the backbone of our administrative operations. This person will ensure the office runs smoothly, help keep things on track, and support accounting and project teams. If you have experience in AIA billing and a strong sense for detail, you might be exactly who we need.

Key Responsibilities of the Office Manager Role :

Answer and direct incoming calls; field general office inquiries

Order and manage office supplies; ensure inventory is appropriate and maintained

The Office Manager will greet visitors and coordinate with staff to support daily operations

Handle AIA billing (preparing, submitting, and tracking)

Maintain vendor relationships for supplies and services

The Office Manager will support bookkeeping tasks using QuickBooks or similar software

Coordinate meetings, travel, and appointments for management as needed

Prepare and distribute reports, expense tracking, and other financial documents

Provide administrative support to project managers and field staff

Requirements of the Office Manager Role :

Proven experience as an Office Manager or in a similar administrative role

Hands-on experience with AIA billing preferred

Familiarity with QuickBooks (or equivalent accounting software)

Strong organizational and communication skills

Detail-oriented with the ability to multitask and prioritize

Professional demeanor and ability to work independently and as part of a small team