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Accounts Payable Coordinator

Accounts Payable Coordinator

Empressa Olvera IncWyoming, MI, US
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Job Description

Job Description

Description :

Position : Accounts Payable Coordinator

Department : Accounting

Reports To : Senior Accountant / Controller

Location : 3311 Division Ave S. Wyoming MI 49458

Job Type : Full-Time, Hourly

Job Summary :

The Accounts Payable Coordinator plays a critical role in managing vendor relations and ensuring the timely, accurate processing of vendor payments. This role requires strong communication skills, a proactive approach to problem-solving, and a deep understanding of accounts payable processes. The AP coordinator will be responsible for overseeing the full cycle of accounts payable across the organization, including both store and property-level expenses, while maintaining strong alignment between accounting systems and vendor expectations.

Key Responsibilities :

Vendor Relations & Communication

  • Act as the primary liaison between the organization and vendors.
  • Address and resolve vendor inquiries, disputes, and concerns related to invoices and applied credits.
  • Professionally negotiate payment terms when necessary.
  • Maintain strong, professional communication to foster long-term vendor partnerships.
  • Propose and help implement improvements to AP workflows and vendor management practices.

Invoice & Credit Management

  • Apply vendor credits accurately and strategically to appropriate invoices.
  • Ensure a clear understanding of how and why credits are applied to maintain transparency and accuracy.
  • Manage the scheduling of accounts payable to support cash flow and meet obligations on time.

    • Systems & Reconciliation

  • Ensure that the AP report in the AP system aligns with the aging report in the accounting software.
  • Troubleshoot and resolve sync issues between AP systems and accounting software.
  • Collaborate with the Staff Accountant and other team members to ensure data integrity and consistency across platforms.

    • Invoice Processing & Support

  • Process and publish invoices in the absence of the Staff Accountant.
  • Support the overall AP function including stores and properties-related payables.
  • Maintain and update AP schedules and documentation for internal use and audits.

    • Requirements : Qualifications :

  • Education : Associate's or Bachelor's degree in Accounting, Finance, or related field.
  • Experience : 1-3 years of experience in accounts payable, vendor management, or a related field.

    • Skills :

  • Strong understanding of AP processes, invoice reconciliation, and vendor credit application.
  • Proficient in accounting software and AP systems; experience with sync tools or integrations a plus.
  • Excellent communication and negotiation skills.
  • Detail-oriented with a high degree of accuracy.
  • Able to prioritize and manage multiple tasks in a fast-paced environment.

    • Preferred Skills :

  • Bilingual (Spanish and English)
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    Account Payable Coordinator • Wyoming, MI, US