Insomniac - Talent Coordinator

Coordinator, Talent Department

Insomniac Events is seeking a highly motivated and proactive Coordinator to join the Talent Department. The Talent Coordinator will coordinate and facilitate various Talent department functions, tasks, processes and projects. This position reports to the Head of Talent. This is not a remote position and requires to be in office and on site at various event and office locations.

Responsibilities

• Monitor and administer all performance contracts
• Ensure that timelines and milestones are followed and met
• Facilitate effective communication between the various talent agencies, talent department and Insomniac counsel
• Support team in maintaining internal database system of offers, talent grids, confirmations and other documents to develop extensive knowledge of and involvement of various processes
• Monitor, maintain and timely update all internal talent buying documents and grids
• Coordinate build and timely distribution of all yearly plans
• Coordinate monitoring of all yearly plan progress and facilitate data input
• Coordinate collating artist performance data
• Coordinate with various event ticket counts
• Coordinate information distribution to all agencies
• Coordinate data organization and management within Notion, Dropbox and other database platforms
• Oversee a variety of administrative tasks including high volume calendar management; resolving expense reports and handling communication correspondence
• Arranging complex and detailed travel plans, itineraries, and agendas
• Liaise with all international partners to help administer and control talent payments
• Execute other day to day tasks and special projects as assigned
• Train and provide support in onboarding team members, clients, vendors and partners when needed
• All other projects and initiatives as identified

Qualifications

Work Environment

Equal Employment Opportunity

Insomniac strongly supports equal employment opportunity for all applicants regardless of age, ancestry, color, religious creed, family and medical care leave, mental or physical disability, marital status, domestic partner status, medical condition, genetic information, military and veteran status, political affiliation, national origin, race, sex, gender, gender identity, sexual orientation, intersectionality, or any other basis protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas.

Hiring Practices

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Hourly Pay Rate Range : $22.00 - $26.00 USD