Event Coordinator

RKD GroupDALLAS, Richardson, TX, US

job_description.job_card.variable_days_ago

serp_jobs.job_preview.job_type

serp_jobs.job_card.full_time

job_description.job_card.job_description

Events Coordinator

RKD Group is a leading direct response marketing and advertising agency dedicated to serving nonprofits. Headquartered in Dallas, Texas, we are a remote-first company that has helped hundreds of nonprofits raise billions of dollars to drive meaningful impact.

RKD Group is seeking an organized, detail-oriented Events Coordinator to support the planning and execution of internal and external events that represent our brand, foster engagement, and drive business impact. Based in Dallas, TX, this position will play a critical role in coordinating all logistical aspects of events, from scouting locations and booking venues to managing food, beverage, branded swag, and industry conference presence.

Key responsibilities :

Event Planning & Logistics

Research, evaluate, and recommend venues in alignment with event goals and audience needs
Coordinate event logistics including venue booking, A / V needs, catering, room setup, and vendor communications
Maintain a master calendar of upcoming events, conferences, and key deadlines
Create the event marketing plan and materials, including drafting content for event landing pages, invitations, onsite materials in coordination with client service teams

Conference & Trade Show Support

Coordinate company exhibiting at industry conferences and trade shows

Handle booth logistics including space reservations, shipping, signage, lead-capture tools, and on-site setup

Partner with internal stakeholders to align goals, talking points, and attendee strategy

Track registration deadlines, manage exhibitor communications, and support pre / post-event promotion

Swag & Materials Management

Source, order, and manage inventory of promotional items and branded swag

Coordinate shipping and delivery of swag and printed materials to event sites

Track swag usage and budget, and ensure brand consistency across all materials

Vendor & Budget Coordination

Request and compare vendor quotes to ensure cost-effective, high-quality solutions

Track event budgets, payments, and contracts

Build and maintain strong vendor relationships (A / V, catering, venues, etc.)

Internal Collaboration & Communication

Partner with internal teams to gather event goals, presentation materials, and attendee lists

Support company meetings, team offsites, and culture-building events

Provide on-site support for Dallas-area events and occasional travel for conferences and trade shows

Qualifications & Skills :

1–3 years of experience in event planning, hospitality, marketing, or related field

Strong organizational and multitasking skills with excellent attention to detail

Experience coordinating corporate or industry conference presence a plus

Excellent communication, vendor management, and negotiation skills

Comfortable with tight deadlines, shifting priorities, and fast-paced environments

Proficiency with Microsoft Office; event or CRM tools a plus

Ability to lift up to 25 lbs (for booth materials, swag setup, etc.)

Preferred Qualifications :

Familiarity with corporate swag sourcing and fulfillment logistics

Basic understanding of budgeting and vendor contracts

Prior experience supporting B2B conferences or nonprofit industry events

Location : Dallas

Pay Range expected for the position : $50,000 - $60,000 annually.

The position level and compensation for this role will be determined based on the market location, experience, job skills, and qualifications of the candidate.

RKD Group offers highly competitive compensation commensurate with experience, and a full range of benefits.

RKD Group is an Equal Employment Opportunity employer.

No sponsorships available for this position.

serp_jobs.job_alerts.create_a_job

Event Coordinator • DALLAS, Richardson, TX, US