Administrative Associate Minnesota Office

Part Time Administrative Associate

This Work Is Our Mission

At College Possible we believe talent is universal. For many students the path to college can feel overwhelming or out of reach. Thats where you come in.

We support students on their journey to higher education by providing personalized coaching resources and guidance. When you join College Possible you become part of a team dedicated to making college access and success a reality. Together we help students navigate the admissions process overcome challenges and earn their degrees.

Our Impact

87% of College Possible students are admitted to college and are enrolled at 866 colleges and universities across the United States. Nationwide weve served 99000 students since 2000.

Why Join Our Team

When you work at College Possible youre not just taking a job-youre advancing a mission to help more students get to and through college. Youll play a direct role in helping students achieve their educational goals and build brighter futures.

Key Benefits

Professional Growth Access training mentorship and career development opportunities as you support student success.

Mission-Driven Impact Make a direct difference in students lives by helping them access and complete college.

Collaborative Community Join a team that values teamwork innovation and excellence in service of students.

Work-Life Balance Enjoy flexible work options unlimited PTO and resources to support your well-being.

Basic Description

The Administrative Associate is a part-time hourly position that works closely with the College Possible leadership team to ensure the College Possible MN office runs professionally and efficiently. Duties include but are not limited to general office management organizing events and special projects providing support to the College Possible MN leadership team staffing the front desk (screen prioritize and answer phone calls and electronic correspondences or direct them to the appropriate individual or department) greeting guests to the office and managing the sign in / out process.

Office Management : Coordinate all site office functions and maintenance needs. Maintain all office equipment in proper working order placing service calls as needed to ensure minimal disruption in operations. Collect and distribute all incoming mail and coordinate all outbound mail for the site. Coordinate calendars for internal conference rooms and serve as point person for reserving building conference rooms. Coordinate all purchasing and receiving for the site in keeping with organizational policies. Monitor maintain track and order office supplies and equipment necessary for day-to-day use. Serve as the primary point of contact for site property managers. Oversee the coordination of Mobile Emergency Response Leaders (MERLs).

Reception : Staff the front desk (screen prioritize and answer phone calls and electronic correspondences or direct them to the appropriate individual or department ensuring that all calls are addressed in a prompt professional and courteous manner). Greet guests to the office and ensure visitors are addressed in a prompt professional and courteous manner. Manage and train on the security system and manage the sign in / out process for visitors to the office.

Technology Support : Provide timely in-office support as needed for minor issues with equipment or software (e.g. printer jams toner replacement postage machine etc.). Provide a bridge between the MN team and either the National office or our third-party tech support vendor as appropriate.

Plan Special Projects and Events : Work with site leadership to create and manage or support project plans for events including but not limited to; board meetings team retreats holiday events donor fundraisers service celebration etc. Provide operations support to all events as needed (e.g. Welcome Weeks Launch etc.). Other special projects and events as assigned.

Other duties as assigned.

What You Bring

Education / Certifications / Licenses :

• Associate or bachelors degree preferred

Related Work Experience :

Computer / Software Skills :

Other Skills Abilities and Requirements :

Physical Requirements :

What We Offer

In addition to joining a committed diverse values-based organization we offer :

Employment Status / hours :

In-Person; Part-time; Tuesday and Friday (16-20 hours / week)

Start : November

To Join Our Growing College Possible Team

Please apply at : Include a resume and cover letter

Required Experience :

IC

Key Skills

Airside Operations,Desktop Support,Corporate Risk Management,Gallery,Agile Testing,Humming Bird

Employment Type : Part-Time

Experience : years

Vacancy : 1

Hourly Salary Salary : 22 - 25