Talent.com
Part-Time Office Coordinator
Part-Time Office CoordinatorThe New York Academy of Sciences • New York, NY, US
Part-Time Office Coordinator

Part-Time Office Coordinator

The New York Academy of Sciences • New York, NY, US
job_description.job_card.30_days_ago
serp_jobs.job_preview.job_type
  • serp_jobs.job_card.part_time
  • serp_jobs.filters_job_card.quick_apply
job_description.job_card.job_description

ABOUT THE NEW YORK ACADEMY OF SCIENCES  The New York of Academy of Sciences is an independent, not-for-profit organization that since 1817 has been committed to advancing science for the benefit of society.

With more than 20,000 Members in 100 countries, the Academy advances scientific and technical knowledge, addresses global challenges with science-based solutions, and sponsors a wide variety of educational initiatives at all levels for STEM and STEM related fields.

The Academy hosts programs and publishes content in the life and physical sciences, the social sciences, nutrition, artificial intelligence, computer science, and sustainability.

The Academy also provides professional and educational resources for researchers across all phases of their careers.

Please visit us online at  www.nyas.org  JOB TITLE :

  • Part-Time Office Coordinator DEPARTMENT :   Shared Services REPORTS TO :   SVP, Operations  SUMMARY : The Part-Time Office Coordinator plays a key role in maintaining a safe, organized, and welcoming environment for staff, visitors, and vendors.
  • This position supports daily office operations, ensures essential facilities functions are performed, and serves as the first point of contact for guests.
  • The ideal candidate is dependable, detail-oriented, and comfortable balancing routine tasks with occasional urgent needs.

ESSENTIAL DUTIES :

  • Office Operations & Safety Conduct and log floor checks to ensure a clean, safe, and functional workspace.
  • Monitor lobby activity and provide a security presence, maintaining awareness of emergency call procedures and utilizing them if required.
  • Serve as the volunteer Fire Warden, assisting with emergency preparedness and response.
  • Communicate with the property manager to report and resolve any building or floor issues.
  • Visitor & Vendor Coordination Event guest management Connect with onsite vendors, accept messenger and catering deliveries, record relevant information, and promptly notify recipients.
  • Facilities & Supplies Management Restock and maintain the pantry daily and ensure all office supplies are properly stocked and organized.
  • Maintain the overall appearance of the office to ensure it is always presentable for guests and staff.
  • Storage Oversight Maintain inventory of supplies and ensure the space remains organized.
  • Log, sort, and distribute incoming mail and packages in a timely manner.

    • GENERAL RESPONSIBILITIES :

  • Maintain a clean, safe, and welcoming office environment for staff, visitors, and vendors.
  • Serve as the primary onsite contact for visitors, deliveries, and vendors, ensuring smooth daily operations.
  • Monitor building safety and security, including emergency preparedness procedures.
  • Oversee inventory and organization of office supplies, pantry items, and mailroom materials.
  • Coordinate incoming and outgoing mail and packages, ensuring timely distribution.
  • Communicate with the property manager and external vendors to address maintenance and operational needs.
  • Support special projects and other tasks assigned to ensure efficient office operations.

    • SUPERVISORY RESPONSIBILITY :

  • None   REQUIREMENTS : Previous experience in office coordination, facilities support, or administrative operations.
  • Strong organizational skills and attention to detail.
  • Excellent interpersonal and communication skills with a customer-service mindset.
  • Ability to manage multiple tasks efficiently and work independently.
  • Basic proficiency in Microsoft Office Suite, Google Workspace, or similar office tools.

    • Experience working in a nonprofit or mission-driven environment WORK SCHEDULE :

  • The Academy operates during standard business hours Monday through Friday from 9am-5pm.

    • Part-Time scheduling of approximately 20 hours per week, 3–4 days per week required.   Physical Requirements :

  • This role involves light to moderate activity, including standing, walking, bending, and occasional lifting of supplies or packages (up to 25 lbs).   COMPENSATION & BENEFITS : Salary : $20,00 -$25.00 per hour.
  • This is Part-time, non-exempt position.

    • In addition to salary, part-time employees may be eligible to participate in retirement plans, and receive benefits such as prorated paid time off and those required by law.  HOW TO APPLY :

  • Applications must include a resume, cover letter and salary requirements.   Equal Employment Opportunity Statement The New York Academy of Sciences is an Equal Opportunity Employer and is committed to compliance with all applicable federal, state, and local employment laws.
  • We prohibit discrimination in all aspects of employment, including recruitment, hiring, promotion, compensation, benefits, training, and termination, on the basis of any legally protected characteristic.

    • This includes, but is not limited to, actual or perceived race, color, creed, religion, national origin, sex, gender identity or expression, sexual orientation, age, disability, genetic information, marital status, veteran status, or any other characteristic protected by law.

  • The Academy is also committed to making good faith efforts to recruit applicants from a wide range of backgrounds, experiences, and perspectives, including those historically underrepresented in the sciences   Reasonable Accommodations The Academy is committed to providing reasonable accommodations to qualified individuals with disabilities and applicants with disabilities throughout the recruitment and employment process, in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.
  • If you need assistance or accommodations during the application or interview process, please contact Human Resources at hr@nyas.org   Powered by JazzHR
    • serp_jobs.job_alerts.create_a_job

    Office Coordinator • New York, NY, US

    Job_description.internal_linking.related_jobs
    Workplace Administrative Coordinator

    Workplace Administrative Coordinator

    Staffmark Group • New York, NY, United States
    serp_jobs.job_card.full_time
    Are you a people person who thrives in a fast-paced, energetic workplace? Do you take pride in creating a warm, welcoming environment and keeping operations running smoothly? We're looking for an.T...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
    Part-Time Sales Coordinator

    Part-Time Sales Coordinator

    Brown Harris Stevens Development Marketing • Hoboken, NJ, US
    serp_jobs.job_card.full_time +1
    serp_jobs.filters_job_card.quick_apply
    Brown Harris Stevens Development Marketing specializes in the marketing, sales and leasing of exceptional new residential developments. BHSDM’s comprehensive services deliver a meticulous approach t...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_30
    Office Management Coordinator - Investment Firm (New York)

    Office Management Coordinator - Investment Firm (New York)

    Mission Staffing • New York, NY, US
    serp_jobs.job_card.part_time
    A well-established private investment firm is seeking an experienced.This role requires a poised and polished professional with strong communication skills and prior experience in a corporate, fina...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Office Coordinator

    Office Coordinator

    Beacon Hill Staffing Group, LLC • New York, NY, US
    serp_jobs.job_card.permanent +1
    Our investment client is seeking a Temporary to Permanent Office Coordinator to support the smooth daily operations of their New York office. This individual will serve as the primary point of conta...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Office Services Repro Workflow Coordinator

    Office Services Repro Workflow Coordinator

    Williams Lea • New York City, New York, USA
    serp_jobs.job_card.full_time
    The Office Services Workflow Coordinator is a member of the on-site Williams Lea Tag team delivering exceptional customer service at our client locations. Responsibilities include workflow coordinat...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Office & Facilities Coordinator

    Office & Facilities Coordinator

    Services and Advocacy For LGBTQ Elderse • New York City, New York, USA
    serp_jobs.job_card.full_time +1
    SAGE is the countrys largest and oldest organization dedicated to improving the lives of lesbian gay bisexual and transgender (LGBTQ) older people. Founded in 1978 and headquartered in New York City...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Part-Time Remote Participant Coordinator (Hiring Immediately)

    Part-Time Remote Participant Coordinator (Hiring Immediately)

    Maxion Research • Long Branch, New Jersey, US
    serp_jobs.filters.remote
    serp_jobs.job_card.full_time +1
    Part-time Research Study Personnel (Pay up to $790 / wk.Due to demand, we are now accepting applications for personnel to participate in our local in-person and nationwide remote research studies.Thi...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
    Medical Office Coordinator

    Medical Office Coordinator

    Project Renewal • New York, NY, United States
    serp_jobs.job_card.full_time
    Title : Medical Office Coordinator.Location(s) : Ana's Place Shelter (Bronx).Project Renewal's Healthcare Department is seeking a team-oriented, customer-focused, and strong multi-tasker for the Medi...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Office Coordinator

    Office Coordinator

    Tech Digital • New York, NY, US
    serp_jobs.job_card.full_time
    Multitasking and time-management skills, with the ability to prioritize tasks.Solid written and verbal communication skills. Greet and welcome guests as soon as they arrive at the office.Direct visi...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
    Closing Coordinator

    Closing Coordinator

    Mortgage Connect • New York, NY, US
    serp_jobs.job_card.full_time
    We are in the business of home ownership and are looking for a Closing Coordinator who will find a career home with us.This non-exempt role is for someone who enjoys customer service and working in...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
    Coordinator

    Coordinator

    Staffing Boutique, Inc. • New York, NY, US
    serp_jobs.job_card.permanent +1
    Coordinator of Board Management.Please respond with an up-to-date copy of your resume if you're interested in the job opportunity. Coordinator of Board Management.The Coordinator of Board Management...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_1_day • serp_jobs.job_card.promoted
    Patient Coordinator (Full Time)

    Patient Coordinator (Full Time)

    My Derm Recruiter • Englewood Cliffs, NJ, US
    serp_jobs.job_card.full_time +1
    Schweiger Dermatology Group Job Opportunity.Schweiger Dermatology Group is one of the leading dermatology practices in the country with over 570 healthcare providers and over 170 offices in New Yor...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_1_day • serp_jobs.job_card.promoted
    Remote Travel Coordinator-part time

    Remote Travel Coordinator-part time

    Never Ending Travels • New York City, NY, US
    serp_jobs.filters.remote
    serp_jobs.job_card.part_time
    serp_jobs.filters_job_card.quick_apply
    The right candidate will serve as a member of the Team, including monthly calls and meetings (virtual), and serve as an example of the company’s mission. We are currently seeking passionate pe...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_30
    Flexible Office Support & Meetings Coordinator

    Flexible Office Support & Meetings Coordinator

    Mount Sinai Medical Center • New York, NY, United States
    serp_jobs.job_card.full_time
    A leading academic medical system in New York is seeking Flex Staff Hourly employees for variable roles ranging from entry-level clerical support to professional positions.Responsibilities include ...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Onsite Case Management Coordinator (Part-Time, 25h)

    Onsite Case Management Coordinator (Part-Time, 25h)

    Med-Metrix, LLC • New York, NY, United States
    serp_jobs.job_card.part_time
    A healthcare solutions provider is seeking a Case Management Coordinator to support operations in New York.This role involves data management, reporting, and ensuring adherence to compliance standa...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Side Hustle Coordinator (Part-Time Remote)

    Side Hustle Coordinator (Part-Time Remote)

    Finance Buzz • Atlantic Highlands, New Jersey, US
    serp_jobs.filters.remote
    serp_jobs.job_card.full_time +2
    We are looking for someone to take part in a program designed for people who already hold a full-time position but want extra income. You’ll explore proven side-hustle models, try them out, and find...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
    Front Office Coordinator - Periodontics

    Front Office Coordinator - Periodontics

    United Dental Corporation • New York, NY, US
    serp_jobs.job_card.full_time
    serp_jobs.filters_job_card.quick_apply
    Dental Front Office Coordinator.Hour + / - DOE | Full-Time | High-Performance Front Office Role.Modern, Established Dental Practice – Manhattan, NY (Central Park South). We are seeking a highly organi...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days
    Program Coordinator (part-time)

    Program Coordinator (part-time)

    The Bowery Mission • Bronx, New York, USA
    serp_jobs.job_card.part_time
    The Bowery Mission is a Christian faith-based organization committed since the 1870s to serving people experiencing homelessness hunger and poverty. The Bowery Mission meets essentialneeds and creat...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted