Administrative Assistant, Middle School Front Desk

Administrative Assistant For Middle School

Sidwell Friends, a coeducational Quaker day school with campuses in Washington, DC, and Bethesda, MD, seeks a full-time Administrative Assistant for the Middle School (Grades 5-8) front desk. This 10-month position starts mid-August and ends mid-June of each school year. The hours are 7 : 45am- 4 : 00pm, M-F.

The ideal Administrative Assistant will manage a high-traffic Middle School front desk, with responsibilities that are heavily focused on receptionist duties such as greeting visitors, answering phones, and overseeing student late arrivals. This role requires strong attention to detail, excellent communication skills, and the ability to support faculty, staff, and students with a wide range of administrative tasks in a dynamic school environment.

Key Duties And Responsibilities :

• Monitor late attendance, including ensuring that the student has signed in on the proper iPad during Silence. Provide frequent updates to the Office Administrator during the am Attendance process.
• Be sure that all students arriving after 8 : 00 am, sign-in on the late iPad and do not proceed upstairs until after silence at 8 : 05 am. Be sure that all students arriving late sign in.
• Be alert and attentive to anyone arriving at the entrance, as it is a perimeter entrance to the campus.
• Ask questions to determine the identity of the person and only buzz in MS students who late arrival is - ensure they enter from 37th Street and sign in on the iPad.
• Direct any visitors to Campus Services.
• Answer MS phones with patience and calm presence and deliver messages and / or packages in a timely manner to faculty, students, and staff.
• Create and send the MS Daily Bulletin using Google slides. (Information from Faculty / Staff for inclusion will be sent by noon for the following day's bulletin.).
• Handle unexpected student / parent situations in the absence of Office Administrator, Principal or Assistant Principal.
• Call the nurse when student presents with medical issue.
• Monitor office supplies every Tuesday in MS office, faculty room, and copy rooms. Monitor laminator and rolls of paper and alert Office Manager when the last roll is in the laminator. The Office Administrator orders paper from Staples. All other orders the Administrative Assistant will place on Amazon for approval by the Office Administrator.
• Oversee SmartTrip cards (Metrorail and Metrobus) - Maintain via a spreadsheet, balances for all cards. Ensure all cards are numbered and returned following use.
• Filing, photocopying, collating and distribution of documents and packets as needed.
• Actively uphold student expectations in lobby and other common space.
• Provide support as needed to MS Faculty and Staff.
• Attend required all-school professional development as makes sense.

Required Skills, Experience and Education :

Compensation

Hourly Rate $26.00 - $30.00. Hourly rate commensurate with experience and qualifications.

To Apply

To be considered, qualified candidates must upload a cover letter, resume, and three references through our online application system (ClearCo). To learn more about our school, please visit www.sidwell.edu .

Diversity Statement

Sidwell Friends School affirms the centrality of diversity and inclusion in all aspects of academic and campus life. Honoring a multiplicity of voices, we celebrate shared joys and address tensions productively. Together, we are guided by Quaker testimonies and seek to answer the question, "How do we nurture a sense of belonging in our community and demonstrate our commitment to a just world"