Executive Assistant

Blue SignalScottsdale, AZ

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Executive Assistant

Our client is a rapidly scaling organization whose leaders are driving nationwide initiatives that uplift communities and inspire growth. To keep their vision on track, they need a sharp, resourceful Executive Assistant who can anticipate needs, remove roadblocks, and keep complex programs running flawlessly. This role partners directly with the President and senior leadership, giving you an inside seat to strategic decision-making while letting you own high-impact projects from start to finish.

This Role Offers :

Direct access to C-level executives and insight into organization-wide initiatives.
High-visibility projects supporting philanthropic, employee-engagement, and community-outreach programs.
Fast-paced culture that rewards innovation, initiative, and continuous improvement.
Competitive salary, full benefits package, and a collaborative team that lives its mission every day.

Focus :

Executive support -Manage the President’s calendar, prioritize meetings, coordinate complex domestic travel, and prepare briefing materials that keep leadership one step ahead.

Program & project coordination -Create simple timelines and task trackers, monitor milestones, and circulate status updates so cross-functional teams stay aligned.

Event logistics -Plan leadership off-sites, staff celebrations, and large-scale volunteer events, negotiating with venues and vendors to meet quality, budget, and timeline goals.

Community & gifting initiatives -Oversee annual gift drives that serve hundreds of children and employees, from inventory tracking to beautifully packaged final deliveries.

Data & reporting -Compile metrics, budgets, and presentation decks that turn raw numbers into clear stories for executive audiences.

Stakeholder liaison -Field routine and escalated inquiries, draft polished correspondence, and nurture positive relationships with board members, volunteers, and community partners.

Process excellence -Maintain shared files, SOPs, and vendor lists; identify workflow gaps and recommend time-saving solutions.

Skill Set :

Bachelor’s degree or equivalent combination of education and experience.

4+ years providing senior-level administrative support in a fast-moving environment.

2+ years coordinating programs, events, or projects with multiple stakeholders.

Expertise juggling shifting priorities, tight deadlines, and confidential information.

Advanced proficiency with calendar / email platforms, spreadsheets, and presentation tools; comfort learning new software quickly.

Strong written and verbal communication skills and the natural ability to build rapport at all levels.

A proactive, service-minded approach and enthusiasm for mission-driven work.

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Executive Assistant • Scottsdale, AZ