Accounts Payable Coordinator

Description

Position Summary :

The Accounts Payable Coordinator is responsible for managing the full cycle of accounts payable processes in a timely, accurate, and organized manner. This role plays a critical part in ensuring the financial integrity of the Rock Church through proper handling of vendor payments, reconciliation, and compliance with internal controls and procedures. The ideal candidate is detail-oriented, highly organized, and committed to supporting the church’s mission through excellence in financial stewardship. The Accounts Payable Coordinator also provides direct support to the Controller / CFO and assists with month-end and year-end closing activities, reporting, and special projects as needed.

Essential Duties and Responsibilities :

Accounts Payable Operations

• Process invoices accurately and in a timely manner in accordance with the church's financial policies and vendor payment terms.
• Verify proper approval and coding of invoices before entry.
• Ensure the completeness and accuracy of supporting documentation for all disbursements.
• Maintain vendor files and manage communications with vendors, ensuring that inquiries are addressed promptly and professionally.
• Prepare and process weekly check runs, ACH payments, and credit card payments.

Credit Card Reconciliation

Month-End / Year-End Close

Compliance and Process Improvement

Support and Collaboration

Requirements

Job-related Qualifications :

Education, Training, and Experience

Job Skills, Knowledge, Abilities

Organizational and Spiritual Requirements :

Physical Requirements :

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. Must be able to work independently, communicate effectively, and lift up to 25lbs (with or without assistance). This position also may require long periods of sitting, standing, walking, and hand / eye coordination for keyboard data entry and viewing data on a computer monitor. External and internal applicants, as well as position incumbents who are or become disabled, as defined under the American with Disabilities Act, must be able to perform the Essential Job Functions either unaided or with assistance of a “reasonable accommodation”, if such is determined, on a case-by-case basis.

Employment At-Will :

Employment at the Rock Church and Academy is “At-Will,” meaning either the Rock or the employee may terminate the employment relationship at anytime, for any reason, with or without advance notice.

Nothing contained in this job description or any other communication (written or verbal) the employee received is intended to be, nor should it be, construed as a guarantee that employment or that any benefit will be continued for any period of time. Compensation information provided to an employee, whether stated in hourly, bi-monthly, annual, or other terms, is not intended nor does it constitute an employment contract or agreement for any specific period of time.

No manager, supervisor, or employee of the Rock Church and Academy has any authority to enter into any agreement for employment for any specified period of time or to make any agreement for employment other than at-will.