Accounts Payable Coordinator (Finance & Accounting)

Accounts Payable Coordinator

Under general supervision, the Accounts Payable Coordinator will perform accounting tasks related to efficiently maintaining and processing a high volume of accounts payable transactions in a paperless environment.

Examples Of Duties

The position duties and responsibilities listed below describe the general nature and scope of work. Other responsibilities, duties, and skills may be required and assigned as needed. These essential functions require a consistent presence in the work environment on a regular basis, and regular attendance must be maintained.

• Proactively manages business relationships with internal customers and assigned vendors to ensure excellent customer service.
• Monitors accounts payable processes, submits improvement recommendations, and updates accounts payable training material as needed.
• Apply appropriate accounting principles and methods in maintaining the fiscal records for the agency.
• Review invoices and receipts by performing thorough research to determine status and resolve discrepancies, if needed.
• Reviews expenditures to ensure they are reasonable, necessary, and within internal policies.
• Process invoices by manual entry, interface, or copy and paste function.
• Leads the check run process on a rotating basis and submits the automated banking files.
• Researches and resolves vendor account issues.
• Ensure vendor discounts are taken as appropriate.
• Review and process employee expense reports.
• Maintains accounting ledgers by verifying and posting daily account transactions.
• Verifies vendor accounts by reconciling monthly statements.
• Provides accurate and effective document preparation and records management relative to the accounts payable function in accordance with records retention policies and procedures.
• Provides accounts payable training to various departments within the organization.
• Documents completion of the assigned tasks and updates the tickler file.
• Complete all duties as assigned or requested as outlined in operational and procedural guidelines. These guidelines are maintained and issued in the event of an emergency situation that arises at a property or any other location that serves our residents or employees.
• Participate in trauma informed care initiatives to include training, workgroups, project assignments, etc., that are launched or implemented in order to achieve and / or maintain certification as a trauma informed care organization.
• Recognize the significance of a data-driven organization that adheres to expanded policies and practices in the area of data governance. Learn the distinct and different roles to include : data trustees, data domain stewards, data system custodians, data stewards, and data users. Effectively collaborate with the various data roles as needed on a daily basis or in a project capacity.
• Employees are expected to use generative AI solutions ethically and responsibly.
• Other duties as assigned.

Behavioral Competencies

This position requires the incumbent to exhibit the following behavioral skills :

Typical Qualifications

Education

Experience

License + Certificates

Technical Skills

Physical Demands

The physical demands described here are representative of those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

To perform this job successfully, the employee is frequently required to remain in a stationary position. Daily movements include sitting, standing, operating computers and other office equipment, walking and moving about the office and / or community property, and attending onsite and offsite meetings. The employee must be able to complete data entry, utilize various portals, and communicate via email and verbally via telephone. Will need the ability to walk large properties and climb stairs. The employee must occasionally transport up to 25 pounds.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Office Environment

Outside Environment

ADA Statement

In compliance with the Americans with Disabilities Act, the organization will make reasonable accommodations to the known disability of a qualified applicant or employee to enable people with disabilities to enjoy equal employment opportunities if it would not impose an "undue hardship" on the operation of the employer's business.

Ethics

As a public agency, the organization is committed to maintaining the highest of ethical standards. Applicants selected for employment are expected to perform work responsibilities with the highest degree of integrity, professionalism, and honesty to merit the respect of our co-workers, clients, partners, vendors, and the general public. Applicants selected for employment are also expected to serve the public with dedication, concern, courtesy, and responsiveness.

Equal Employment Opportunity Statement

Opportunity Home is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, religion, gender (including pregnancy, gender identity, and sexual orientation), national origin, age (40 or older), disability, or genetic information, marital status, veteran status, arrest record or any other characteristic protected by applicable federal, state or local laws. Opportunity Home is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, and general treatment during employment.

Disclaimer

The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This position specification is not an employment agreement or contract. Management has the exclusive right to alter this position specification at any time without notice.

Summary of benefits insurance plans