HR Coordinator -Scheduler & Staffing

Right at Home Southeast San Antonio -

Job description

Location :  Southeast San Antonio (Southcross Blvd)

Schedule :  Mon–Fri 8 AM–5 PM + on-call rotation for some weekends

About the Role

Right at Home Southeast San Antonio is seeking a proactive, highly organized  HR Scheduler & Staffing Coordinator  to lead our caregiver scheduling operations and support hiring efforts. This is a critical front-office role for someone who thrives in a dynamic, small-team environment and is willing to roll up their sleeves when needed.

While this is  not a caregiver position , you should be willing to step in and cover a client shift  only as a last resort  to maintain quality care.

Key Responsibilities

Scheduling & Backup Management

Create and maintain caregiver schedules using WellSky

Anticipate needs and develop  backup plans by ZIP code  to avoid last-minute scrambles

Rapidly fill open shifts and respond to call-outs or cancellations

Match caregivers with clients based on skill, availability, and location

HR & Recruitment

Post jobs, screen applicants, schedule interviews

Run background checks, verify CNA licenses and references

Help lead orientation and onboarding of new caregivers

Keep digital and physical employee records organized and compliant

Communication & Support

Serve as the  main point of contact  for caregivers regarding shift changes, policies, and urgent updates

Ensure all messages are clearly communicated using text, phone, and our WellSky platform

Monitor compliance

On-Call & Contingency Support

Participate in rotating on-call schedule for evenings / weekends

Be  willing and able  to step in as a caregiver  only if no other solution is available

Help protect the client experience by ensuring no shift is missed due to scheduling issues

Office Operations

Support day-to-day office tasks as needed — supplies, reports, client folders, etc.

Work closely with the owner and office staff to solve problems and keep the business moving

What We’re Looking For

HR or Scheduling experience required  (home care or healthcare setting preferred)

CNA certification is a big plus , but not required

Excellent multitasker, organizer, and communicator

Tech-savvy : Proficient with scheduling tools like  WellSky , Microsoft Office, and job platforms

Solution-oriented mindset — calm under pressure and resourceful

Someone who understands small team life — flexible, humble, and ready to hustle when needed

Must have a  valid driver’s license  and reliable transportation

Why Join Right at Home San Antonio?

Be part of a  mission-driven, people-first company  that values every team member

Opportunity to grow into HR, operations, or leadership

Direct impact on the lives of families and seniors in our local community

To Apply

Send us your resume (lalo@careinsa.com) and a short message explaining :

Your experience in scheduling or HR

Whether you’ve worked in home care before

Your comfort level with being the go-to person for last-minute problem solving

Job Type : Full-time

Pay : $13.00 - $17.00 per hour

Benefits : Flexible schedule

Paid time off

Referral program

Schedule : 8 hour shift

On call

Weekends as needed

Work Location : In person