Procurement Specialist

Job Description

Essential Job Duties :

• Update and maintain product / vendor data in internal systems with expected dates, notes, and appropriate work order status to properly notify involved parties of material availability.
• Review vendor provided order acknowledgements for accuracy of information including complete description of items, delivery lead time, material quantities, expected pricing, etc.
• Ensure timely receipt of material by the due date. Monitor and follow up on vendor back-orders, shipments and tracking of source products.
• Facilitate communication with vendors to provide PO number to confirm order placements.
• Maintain vendor scorecard to accurately represent customer satisfaction rating.
• Reconcile purchase orders and invoices.
• Interface with Procurement team members and other associated departments.
• Work with branch locations including ongoing acquisition orders to ensure company goals are met with respect to company’s receiving and put-away goals.
• Interact with Accounting, ensuring suppliers follow proper invoicing procedures.
• Organize and schedule meetings to assist in the efficiency of procurement operations.
• Assist in preparing and auditing RFPs (Requests for Proposals).
• Generate reports to include, but not limited to, Supplier Performance, Spend by Commodity, Cost Savings.
• May manage general services, including purchasing of office supplies, mail distribution, office equipment maintenance and repair, facility related issues.
• Assume other duties as assigned.

Supervisory Responsibilities :

Requirements

Education & Experience :

Preferred Qualifications :

Knowledge / Skills / Abilities :

Essential Physical Demands / Work Environment :

keyboard, and mouse, frequently.

Benefits :