Construction Office Administrator

AppleOne has partnered with a stable and growing Construction Paving company in Rialto, CA. to assist them in hiring an Office Administrator to join their team.

Job Title : Office Administrator

Location : Rialto, CA (100% onsite)

Schedule : Mon-Thur 7 : 30am-4 : 00pm, Fri 7 : 00am-3 : 30pm

Pay Rate : $30-$35 per hour DOE

We offer : Career opportunity

Stability (Company is family owned and operated and has been in business for over 50 years)

Competitive compensation and benefits

Summary :

The Office Administrator is responsible for, but not limited to coordinating administrative activities, maintaining accurate records, and communicating with the team to support construction jobs effectively. This role will also assist in financial processes as well as support other departments within the office as needed.

Responsibilities : Include but not limited to

• Communicate with Foreman regarding job location weekly;
• Print, assemble, and label plans and distribute to Foreman as needed;
• Monitor office supplies inventory and order when needed;
• Create spreadsheets and enter contracts into QuickBooks for new jobs;
• Maintain Safety Meeting records;
• Maintain Commercial Driver’s daily records;
• Handle material quote requests for vendors;
• Request Apprentices for prevailing wage projects and files Forms 140 and 142;
• Create submittals for county or city inspectors regarding materials used in the field as needed;
• Create job folders;
• Maintain current and new job list;
• Enter all bills into QuickBooks;
• Accounts Payable and Accounts Receivable filing;
• Review vendor statements for missing invoices;
• Reconcile bank accounts;
• Open and distribute mail; and
• Collect rent from parkers and follow up with delinquencies.

Qualifications :

High school diploma or GED required

2+ years of recent Administrative experience within the Road Construction and / or Civil Engineering industry

Advanced Microsoft Office, Google Suite, and QuickBooks computer proficiency

Proficiency in working with an HP Plans Printer is a plus

Key Skill Set :

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here :

The pay transparency policy is available here :

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants : Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

2+ years of recent Administrative experience within the Road Construction and / or Civil Engineering industry

Advanced Microsoft Office, Google Suite, and QuickBooks computer proficiency