DOC Joliet Treatment Center Office Coordinator - Records Office

Position Title : Office Coordinator

Job Requisition ID : 51089

Closing Date : 11 / 14 / 2025 11 : 59 p.m.

​Agency :   Department of Corrections

Class Title :  OFFICE COORDINATOR - 30025

Skill Option :   Keyboarding

Bilingual Option :   None

Salary : Anticipated Starting Salary $4,293 / month; CBA Applies; Full Range : $4,293-$5,788 / month

Job Type : Salaried

Category :  Full Time

County : Will

Number of Vacancies : 1

Bargaining Unit Code :   RC014 Clerical Employees, AFSCME

Merit Comp Code :

This position is a union position; therefore, provisions of the relevant collective bargaining agreement / labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

While not required, a Resume / Curriculum Vitae (CV) is recommended.  When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application.  Failure to upload requested transcripts, license and / or proof of certification when specified may result in ineligibility.  Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

Joliet Treatment Center is looking for a detail-oriented and self-motivated Office Coordinator to work in the Records Office. The person selected for this position will perform technical office support and clerical functions including calculating time in the Offender 360 (O360) system, responding to inquiries, processing, maintaining and auditing master file records, and processing disciplinary reports and actions. We encourage all qualified applicants to apply.

Essential Functions

• Performs technical office support functions in the Record Office.
• Regulates, monitors, and processes information in Offender 360 (O360) system, including but not limited to time awards, time revocations, projected release dates, and mandatory release dates and movement.
• Responds to inquiries and requests from judges, attorneys, and the Prisoner Review Board (PRB).
• Performs intake processing, ongoing maintenance, and periodic audits of individual in custody master file records to ensure accuracy and compliance.
• Processes disciplinary reports and records disciplinary actions in Offender 360 (O360) and on the physical card in the master file.
• Performs Clerical Duties for the Record Office.
• Performs other duties as required or assigned which are reasonably within the scope of those enumerated above.

Minimum Qualifications

Preferred Qualifications

Conditions of Employment

Work Hours : See below

8am-4pm Mon-Fri, Sat / Sun off

Work Location : Joliet Treatment Center 2848 McDonough St, Joliet, Illinois, 60436

Agency Contact : Julie Anderson

Email : Julie.A.Anderson@illinois.gov

Posting Group : Office & Administrative Support

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the  Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the “View Profile” link in the top right of the  Illinois.jobs2web.com homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources :

State employees : Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees : on Illinois.jobs2web.com  – click “Application Procedures” in the footer of every page of the website.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses :

The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included. Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression. The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization. Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities. The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.

As a IDOC employee, you are entitled to a robust benefits package that includes :