Executive Assistant / Office Manager

Executive Assistant / Office Manager

This is not an entry level position. This position would be ideal for someone looking to go back into the workforce and work in a family run medical practice long term

Our client is a small surgical practice looking for someone to help the Practice Administrator with day-to-day clerical tasks

Our ideal candidate is someone that is reliable, dependable, and very loyal. They have a strong sense of doing the right thing and should be passionate about helping others. Resourcefulness and strong attention to detail are vitally important for this role.

This person really needs to have the capability of applying critical thinking skills to learning and understanding problems on their own so that he / she can come up with a solution that works.

We are seeking a friendly, professional, and outgoing person who enjoys working with people and has great phone etiquette. The candidate will have the opportunity to build a career with our firm. This position can be a starting point in order to learn the business, get on-the-job training, and hands-on development in order to progress in the Imperium structure, if desired. So, it is important that candidates realize that the job responsibilities include reception, office management, and executive assistance. Hiring immediately.

Duties :

Duties include, but may not be limited to :

• Being the first point of contact for the office working in the front office
• Greeting patients and answering phone calls
• Making sure office is adequately supplied
• Coordinating & scheduling meetings using Outlook calendar
• Filing, scanning, and copying documents
• Making and maintaining a systematic filing protocol
• Assisting in data entry such as filling out account paperwork and entering client meeting notes
• Managing daily office tasks such as maintenance, mail, and paying bills on time
• Performing research for a variety of projects, events, and office enhancement as needed
• Providing personal assistance to Practice Admin
• Having a broad understanding of the process of the business we conduct
• Engaging in weekly meetings with Practice Administrator to review task lists and assist as needed
• Able to be here during office hours 8am-5pm
• Other duties as necessary-we are very much a culture where "that's not my job" doesn't work

Qualifications :

Bachelors degree desired

Professional but easy to get along with

Professional in appearance; business attire required

Must be comfortable engaging in conversation over the phone and in-person

Must be able to establish rapport with patients vendors etc.

Must have situational and perceptual awareness

Must be able to work with Microsoft Word, Excel, & Outlook

Must be detail oriented with proven organizational skills

Must have proven written and verbal communication skills

Must be client service oriented and a team player

Must be dependable, self-motivated, and be able to show up to work on time

Must be able to work efficiently and independently with little supervision

Must demonstrate ability to apply problem solving skills and utilize independent judgement

Must be able to multi-task

Must demonstrate an interest in helping people

Someone that does what they say they're going to do

Benefits :

401(k)

Dental insurance

Health insurance

Life insurance

Paid time off

Professional development assistance

Retirement plan

Vision insurance

Schedule :

Monday to Friday

Education :

Bachelor's (Preferred)

Experience :

Microsoft Office : 5 years (Preferred)

Administrative experience : 5 years (Preferred)

Work Location : In person