Office Assistant

Job Description

Job Description

We are looking for a detail-oriented and proactive Part-Time, Office Assistant to join our team in Scottsdale, Arizona. In this role, you will provide essential administrative support to a small team of professionals working across various departments, including leadership, finance, fundraising, and program management. This is a Contract-to-Permanent position, offering a great opportunity to grow within a mission-driven organization.

Responsibilities :

• Offer administrative assistance to the management team and Financial Controller to ensure smooth operations.
• Schedule and organize meetings, including managing conference room logistics and setup.
• Collaborate on event planning and coordination efforts to ensure successful execution.
• Maintain and update records and data using Better Impact software.
• Create and edit documents and presentations using Microsoft Word, PowerPoint, and basic Excel functions.
• Perform receptionist duties such as answering inbound calls and greeting visitors.
• Support general office workflows to enhance efficiency and productivity.
• Assist with clerical tasks, including filing, data entry, and managing correspondence.
• At least 1 year of experience in administrative or office support roles.
• Proficiency with Microsoft Word and PowerPoint, along with basic knowledge of Excel.
• Strong organizational skills and keen attention to detail.
• Ability to work effectively and independently within a small team environment.
• Familiarity with or willingness to learn Better Impact software.
• Excellent communication skills, both written and verbal.
• Comfortable managing multiple tasks while maintaining accuracy and efficiency.