Legal Practice Assistant / Administrative Assistant

Job Description

Job Description

JOB RESPONSIBILITIES :

• Provide administrative and legal practice support to assigned group of lawyers
• Draft, prepare, edit and proofread all types of written communications for context, grammar, typographic, punctuation and spelling errors as assigned by attorneys or paralegals without being instructed to do so.
• Monitor and create requests to administrative departments (Document Services, Service Center, Legal Records, etc.)
• Maintain internal filing systems for electronic and paper documents; establish and maintain calendar and deadline reminder systems
• Process attorney time entries, expense reports and check requests; monitor and track process for timely client billing; proof billing sheets; review accuracy of bills
• Answer and screen telephone calls; read, sort and date incoming mail and deliveries; prepare and route outgoing mail in a timely way to meet deadlines of various delivery services; prepare and submit files via Secure File Transfer
• Open new clients / matters, process and complete conflict of interest and audit checks; maintain efficient and organized paper filing systems; track status of files and proper disposition. Prepare files to be closed and coordinate with file room personnel
• Receive clients and visitors; make arrangements for conference rooms, catering and technology
• Handle seminar registrations and attendance; assist with travel arrangements; Coordinate attorney attendance for CLE, both locally and out-of-town
• Assist with organizing materials for client development presentations
• Coordinate and monitor filings with government entities and clerk’s offices
• Provide administrative support to attorneys not usually assigned; follow guidelines on coverage support for various practice groups; participate in orientation for new attorneys regarding workflow processes, firm resources and solutions
• Provide support for overload relief with other administrative assistants or Document Services as requested
• Attend and complete in-house training for software usage as mandated and / or on a volunteer basis
• Participate in and complete web-based online learning coursework as directed by firm management; successfully complete periodic knowledge checks of firm software programs; participate in certification assessments
• Perform all other reasonable and customary legal practice assistant tasks as assigned by attorneys or management
• Participate in firm sponsored trainings including information security, team-building or professional development

KNOWLEDGE, SKILLS AND ABILITIES :

A minimum 2-3 years of administrative support required, with preference given to candidates with legal or professional services experience