Administrative Assistant - Assisted Living

Job description :

This position is responsible for providing high-level administrative support to senior staff and leadership.

The role will play a key part in the success of administrative functions located at the main office.

all required maintenance functions within the community.

The Administrative Assistant will provide executive support while understanding they may be utilized in different areas as needed.

Responsibilities :

• Provides high-level administrative support and assistance to the Executive Director and / or other assigned leadership staff.
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
• Arranges travel and accommodations for executives.
• Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
• Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and / or distributes contents to appropriate staff.
• Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
• Performs additional duties as assigned by executives.
• Performs other related duties as assigned.

Requirements :

High school diploma required; Bachelor's degree in Business Administration or related field preferred.

At least four years of related experience required.

At least four years of related experience required.

Abilities :

Excellent verbal and written communication skills.

Excellent organizational skills and attention to detail.

Excellent time management skills with a proven ability to meet deadlines.

Ability to function well in a high-paced and at times stressful environment.

Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.

Able to type minimum of 50 words per minute.

Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.

Physical Requirements :

Prolonged periods sitting at a desk and working on a computer.

Must be able to lift up to 15 pounds at times.

Job Type : Full-time

Benefits :

401(k)

401(k) matching

Dental insurance

Flexible spending account

Health insurance

Health savings account

Life insurance

Paid time off

Vision insurance

Schedule :

8 hour shift

Day shift

Weekends as needed

Experience :

Customer service : 1 year (Preferred)