Administrative Assistant/ReceptionistSK Life Science • Paramus, NJ, United States
Administrative Assistant / Receptionist
SK Life Science • Paramus, NJ, United States
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job_description.job_card.job_descriptionProvide calendar management and administrative support to C-suite, designated leaders or teams. Support coordination of on-site or virtual meetings, events, and team activities. Prepare correspondence, documents, memos, and presentations. Assist with travel arrangements and expense reporting. Monitor and manage office supplies, inventory, and equipment. Coordinate with facilities, IT, and vendors to resolve office-related issues. Maintain document handling in alignment with company SOPs and industry compliance standards. Help ensure that confidentiality and data privacy policies are consistently upheld. 1-3 years of administrative, receptionist, or office coordination experience; biotech / pharma experience preferred. Strong organizational skills and ability to manage multiple priorities in a dynamic, fast-paced environment. Excellent verbal and written communication skills. High level of professionalism, discretion, and customer service orientation. Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint) and common office systems. Ability to work on-site and support corporate office operations. Hands-on, service-oriented, and dependable. Enjoys variety and problem-solving in a dynamic, fast-paced setting. Demonstrates professionalism and discretion in all interactions. Self-motivated and comfortable taking ownership and delivering results in a fast-paced environment with high ambiguity Ability to manage and prioritize multiple tasks simultaneously, and adjust swiftly to changing business priorities
Administrative Assistant / Receptionist
Job Locations
US-NJ-Paramus
ID
2025-1930
Category
Human Resources
Type
Regular Full-Time
Overview
The Administrative Assistant / Receptionist provides front-office support and administrative coordination to ensure smooth daily operations within a fast-paced biotech / pharmaceutical environment. This role serves as the first point of contact for employees, guests, and external partners, while supporting a variety of office, administrative, and compliance-related tasks essential to a regulated industry.
Responsibilities
Front Desk & Office Support
Serve as the primary point of contact for visitors, vendors, and employees; manage check-ins and ensure compliance with security and visitor protocols.
- Answer and direct incoming calls, messages, and general inquiries.
- Maintain a professional, welcoming, and compliant reception area and office environment.
- Coordinate conference room scheduling, meeting set-up, and AV support as needed.
Administrative & Operational Support
Office & Facility Coordination
Compliance & Documentation (Biotech / Pharma Environment)
Qualifications
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Administrative • Paramus, NJ, United States
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