Job Posting
Under general supervision, this position performs a variety of responsible, confidential & complex administrative duties for the Chief of Police and works closely with the Chief's Command Staff. This position provides high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
This position also requires a high degree of independent judgment, personal initiative, confidentiality, and trustworthiness. Coordinates and oversees the processing of reports to ensure accuracy, timeliness, and appropriate dissemination.
Position to be filled on or after September 2, 2025.
Examples of Duties
Principal Duties and Responsibilities
- Performs a wide variety of complex, responsible, and confidential administrative professional duties for the Chief of Police, Command Staff, and Officers; performs special projects and assignments; coordinates and prioritizes workflow; directs and oversees office operations. To include but not limited to :
- Prepare & file cases with the Denton County District Attorney
- Compile & prepare miscellaneous reports as needed.
- Facilitates the exchange of crime information within the police department and with other agencies.
- Conducts research into suspect / victim / witness activities via social media and other internet databases to mine key data from social media files, public record files, phone records, criminal associations records and criminal history data.
- Disseminates crime information to appropriate personnel within the department and to outside agencies.
- Attend networking and task force meetings with outside agencies.
- Assists with court ordered expunctions of records.
- Receives telephone calls and visitors and routes callers and visitors to the appropriate persons; frequently gives directions or answers routine questions.
- Maintains thorough working knowledge of all laws, policies, and procedures related to law enforcement record keeping, including uniform crime reporting, incident-based reporting, public information act, expunctions, nondisclosures, and the storage, distribution, and destruction of Department records.
Typical Qualifications
Minimum Job Qualifications :
Education & Experience
Must pass a pre-employment drug screen, criminal background, and MVR check.High School diploma or GED.Three (3) years of progressively responsible experience in an administrative, customer service, or secretarial role; or an equivalent combination of education and experience which includes public contact, discretionary decision-making, and handling confidential matters and administrative duties.Licenses & Certifications
Notary Public commission or ability to obtain one within 6 months of employment.Texas Driver's license with a driving record that meets City guidelines.Preferences :
Three (3) years of advanced public information (open records) experience.Previous legal administrative experience.Bilingual in English & Spanish.Abilities, Knowledge & Skills :
To demonstrate a high level of integrity and dependability with a strong sense of urgency.To demonstrate flexibility and adaptability, especially during times of change.To work in a team environment; contribute as a team member and treat co-workers, subordinates, and customers with respect.Must be punctual and attend work regularly.Proficient in Microsoft Office (including Outlook, Word, Excel, PowerPoint, and Access), and software applicable to the area of assignment, specifically Adobe Creative Suites (Photoshop, InDesign).To analyze problems, make objective decisions, and execute them effectively without prompting.To take empowered action to solve routine problems within policy guidelines and to seek creative solutions to non-routine challenges.To communicate effectively with peers, supervisors, subordinates, and people to whom service is provided.To follow instructions, safety practices, and standard operating procedures in performing assigned tasks.To identify and implement process improvements.Knowledge in the following :
Of the Texas Public Information Act.Of Uniform Crime Reporting Systems (UCR).Of public relations and customer service practices and procedures.Of research and report development of routine administrative issues including legal, financial, and survey data.Of computers and related equipment, hardware, and software applicable to the area of assignment.Of City management policies and procedures.Skills in the following :
In entering, retrieving, copying, tracking, and storing department records, files, and reports.Prioritizing, tracking, and managing projects, assignments, and duties.In the operation and maintenance of office machines and equipment including computers, typewriters, copiers, facsimiles, and other office equipment.Strong oral and written communication skills, including English grammar, spelling, and punctuation.Preparing, editing, and developing responses to politically sensitive or confidential correspondence.Resolving customer complaints and concerns.Supplemental Information
Working Conditions :
Work is performed in an office setting.May be subject to repetitive motion such as typing, data entry, and vision to monitor.May be subject to occasional bending, reaching, kneeling, and lifting such as retrieving or replacing files and records, stocking office supplies, or informational packets.May be exposed to hostile or angry citizens and defendants.Must be able to lift up to 20 pounds.We offer a complete benefits package :
Medical, Dental, and Vision Benefits (100% of basic employee-only coverage paid for by the City)City-provided HSA contribution (if enrolled in the HDHP)Flexible spending accountsCity-provided disability benefitsCity-provided life insuranceTexas Municipal Retirement System (TMRS) pension (7% with a 2 : 1 city match)Mission Square 457 Plan with pre-tax11 paid holidaysPaid vacation and sick leaveLongevity PayThe City of Aubrey is an Equal Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, gender, mental or physical disability, age, national origin, veteran status, or disability.
