Senior Procurement Specialist - University Printing and Mail - UTK

Job Description

Order consumables and other inventory needed for department. Allocate paper for jobs and monitor inventory in Monarch. Assist with framework orders in IRIS and contract bids as needed. Process monthly inventory reports. Request quotes from outside vendors. Run Monarch productions reports and verify accurate reporting. Initiate and process invoices for payment. Run and upload monthly PAN File reports to SharePoint. Open mail and distribute accordingly. Keep monthly reconciliation reports for usage on all digital print platforms. Calculate and determine appropriate paper usage required for production. Enter print orders into Monarch system as needed.

Responsibilities

• Order consumables and other inventory needed for department.
• Allocate paper for jobs and monitor inventory in Monarch.
• Process monthly inventory reports.
• Request quotes from outside vendors.
• Calculate and determine appropriate paper usage required for production.
• Collaborate with the Material Management Specialist on incoming deliveries and inventory.
• Work with Material Management Specialist in preparation for the annual consumables inventory- assist with inventory training and coordination of inventory at end of fiscal year.
• Work with Business Manager to reconcile any inventory discrepancies.
• Place miscellaneous office supply and part orders through Market Place.
• Assist with framework orders in IRIS and contract bids as needed.
• Run Monarch productions reports and verify accurate reporting.
• Initiate and process invoices for payment.
• Run and upload monthly PAN File reports to SharePoint.
• Open mail and distribute accordingly.
• Keep monthly reconciliation reports for usage on all digital print platforms.
• Enter print orders in Monarch system as needed.
• Assist customers with paper samples, questions regarding paper and binding options, etc.
• Answer phones as needed.

Qualifications

Required Qualifications :

Preferred Qualifications :

About Us

The University of Tennessee, Knoxville, has shaped leaders, changemakers, and innovative thinkers since its founding in 1794. The university is home to more than 38,000 students and 10,000 statewide employees-the Volunteers-who uphold the university's tradition of lighting the way for others through leadership and service.

UT Knoxville offers over 900 programs of study across 14 degree-granting colleges and schools. As Tennessee's flagship land-grant university, its footprint spans the entire state. The university holds the highest Carnegie classification for research activity and has deep partnerships with industry leaders and the US Department of Energy's largest multidisciplinary laboratory, Oak Ridge National Laboratory.

The Knoxville campus serves and recruits for UT Knoxville, including the Institute of Agriculture and the Space Institute, as well as the UT Institute of Public Service.

UT Knoxville considers its employees its number one asset. With values that focus on work-life balance, compensation, and innovation leadership, all Vols are supported to advance professionally. Employees have access to career development and coaching, continued education, and an extensive list of development and training possibilities. The Volunteer employee experience implements structures and practices to attract and retain top-tier talent, fostering a strong staff community and supporting a culture of involvement and engagement for everyone.

The university holds a strong commitment to its land-grant mission of learning and engagement, with a tradition of service and leadership that carries that Volunteer spirit throughout the state and around the world. It has been ranked nationally as "Best Employer for New Graduates," "One of America's Best Large Employers," and "Best Workplace for Women," and has been designated as "Best Place for Working Parents" by Forbes Magazine.

Apply today and join the Tennessee Volunteer community!