Operations Coordinator

ABOUT US

HirexHire (pronounced hire by hire) is a Chicago-based recruiting and talent consultancy that integrates with companies short-term to provide long-term talent solutions. We take a seat in our client’s everyday operations to understand their people's goals, gaps, and challenges. We then develop and implement the processes and technologies to execute a sustainable and scalable talent plan.

We partner with companies expecting or experiencing high growth which need to hire at scale or fill a critical role rapidly. Our clients are not looking for quick-fix placements but are thoughtfully building a hiring strategy to scale their businesses.

OUR CLIENT

Location : Salt Lake City, Utah (Hybrid : 3 days onsite, 2 days remote)

Industry : Tech / SaaS Startup

Company Size : 50–100 employees

What They Do :

Our client is a fast-growing technology startup that provides software solutions designed to support business operations, marketing, and customer engagement. They are a close-knit, fast-moving team passionate about scaling innovative technology and building strong client relationships. The environment is dynamic, collaborative, and suited for individuals eager to wear multiple hats and grow with the company.

THE ROLE

Our client is seeking a highly organized and proactive Operations Coordinator to support company leadership across administrative, financial, and marketing functions. This is a hybrid role designed for a “jack-of-all-trades” who thrives in a startup environment and enjoys variety in their day-to-day responsibilities. You will help streamline operations by managing key tasks related to event coordination, marketing logistics, and financial administration. This role is ideal for a recent graduate or early-career professional eager to gain experience in business operations while contributing to a growing tech company.

WHAT YOU WILL DO

Support leadership with day-to-day administrative and operational needs.

Assist the finance director with invoices, accounts payable / receivable, and collections follow-up.

Coordinate marketing materials, brochures, and event logistics for conferences and trade shows.

Manage scheduling and logistics for executive speaking engagements and team events.

Ensure timely delivery and organization of event shipments, travel arrangements, and booth materials.

Serve as a central point of contact across departments, ensuring communication and priorities are aligned.

Handle ad-hoc projects and general operational support as assigned.

WHAT YOU WILL NEED

1–2 years of professional experience or relevant internships in administrative, operations, or marketing support.

Bachelor’s degree preferred; open to recent graduates with strong organizational skills and drive.

Excellent written and verbal communication skills with the ability to multitask effectively.

Basic knowledge of AP / AR processes, scheduling, or event coordination.

Proficiency in Microsoft Office and Google Workspace.

Strong attention to detail and the ability to manage competing priorities.

WHAT YOU WILL LIKELY NEED

Experience working in a startup or fast-paced, high-growth environment.

Comfort juggling multiple roles across operations, finance, and marketing.

Prior exposure to executive support or cross-departmental coordination.

A proactive, self-starter attitude with the ability to identify gaps and create solutions.

Desire to grow into higher-level operations, project, or leadership roles.

BENEFITS

$55,000–$60,000 base salary plus $10,000 annual bonus potential.

Hybrid schedule : 3 days onsite (Monday, Wednesday, Friday) and 2 remote days.

Opportunity for career development in a rapidly scaling tech environment.

Collaborative culture that values initiative, versatility, and growth.