Administrative Assistant Senior

The Neurological Clinical Research Institute (NCRI) develops, designs, supports and manages innovative observational and interventional trials for neurological disorders. This fast paced institute has an impressive record of efficiently organizing, overseeing, coordinating, and conducting small and large multi-center, international clinical trials. The mission of the NCRI is to accelerate translational research in neurological disorders through initiating and testing novel therapies. The NCRI also serves as a Coordinating Center for the Northeast ALS Consortium (NEALS), a non-profit, research consortium committed to the cooperative implementation, timely completion, analysis, and reporting of clinical trials and other research studies aimed at improving patient care and understanding of the disease process of Amyotrophic Lateral Sclerosis (ALS).

Under supervision of the Office Manager, the Senior Administrative Assistant will provide operational support to allow for the Project Management group to function smoothly on a day-to-day basis, along with direct supervision of administrative staff that support the Project Management team. In addition, this person will act as the assistant Office Manager in entering payroll (UKG) for NCRI employees, as well as manage operational aspects of meeting planning and execution. They will work independently, receiving minimal supervision, possess expert knowledge of office routine, machines, and information systems, as well as an understanding of the organization, programs and procedures related to the work of NCRI.

The position requires a high degree of flexibility, the ability to prioritize tasks, independence, and a willingness to participate in multiple activities and provide support by working with the team.

Provide administrative support for project management-related infrastructure activities related to the Healey Platform Trial, including :

• Supporting the NCRI leadership team as the liaison to the Healey & AMG Center administrative team
• Create communication and outreach plans that include newsletters, email materials, and press releases
• Oversee the governance of the trial, including but not limited to, Executive Committee, and updating and maintaining conflict of interest forms and trackers
• Planning, attending, and assisting with logistical activities for the Platform Trial Regional meetings.
• Coordinating any other in-person meetings between the leadership team and external vendors.

Assist with operational aspects of meeting planning (investigator / training meetings) to include :

Assist the Office Manager in developing training materials for administrative team members, and perform other related duties that arise

Provide direct administrative support to the Healey Platform Trial :

General Administration

Project Coordination

Personnel Management

Other duties assigned and within the scope of the role

SKILLS / ABILITIES / COMPETENCIES REQUIRED :

Excellent organizational and management skills

EDUCATION :

High School Diploma required, associate degree or bachelor's degree preferred.

EXPERIENCE :

Minimum of 3-5 years of related office experience required. Experience in a clinical research setting strongly preferred

FISCAL RESPONSIBILITY :

Works closely with the Office Manager and Grant Administrator to stay within the budget of meeting planning, managing travel reimbursements

WORKING CONDITIONS :

Hybrid-fixed schedule

The General Hospital Corporation is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and / or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.