Administrative Assistant

AquentMinneapolis, MN

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Overview

Placement Type : Temporary

Salary : 15-20 / HR

Start Date : 09.04.2025

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Elevate your administrative expertise and contribute to a thriving work environment with a leading Fortune 500 company specializing in pet e-commerce. As an Administrative Assistant, you’ll be the heart of the office, ensuring smooth operations and providing exceptional support to teams and guests alike. Partnering with Aquent, a global leader in creative staffing, you’ll embark on a rewarding career journey with a company that values your skills and dedication.

This dynamic role offers the opportunity to make a tangible impact on the day-to-day experiences of employees and visitors. You’ll be instrumental in creating a positive and efficient atmosphere, playing a key role in everything from guest reception and event coordination to facilities management and supply logistics.

Responsibilities :

Provide a warm and professional welcome to guests, clients, and team members.
Collaborate with the Physical Security Team on visitor tracking and escort protocols.
Manage vendor coordination, adhering to company policies and procedures.
Handle mail, office supplies, and shipping logistics.
Respond promptly and courteously to internal service requests.
Support the Events Team with internal events and special programming.
Contribute to workplace and facilities management, including documentation and optimization.
Maintain meeting rooms and collaboration areas, liaising with facilities for upkeep.
Oversee office supplies, budgets, and inventory management.
Utilize and manage supply ordering systems and related financial transactions.

Must-Have Qualifications :

3-5 years of experience in office administration, workplace coordination, or hospitality.

Passion for creating welcoming environments and delivering exceptional guest experiences.

Client-centric mindset with outstanding interpersonal skills.

Proven ability to multitask with attention to detail and organizational skills.

Experience in vendor management and handling facility-related issues.

Comfort in a dynamic, non-desk-bound work environment.

Strong written and verbal communication skills and proficiency in Microsoft Office Suite.

Proactive approach to problem-solving and process improvement.

Nice-to-Have Qualifications :

Understanding of facilities-related systems and equipment.

Experience coordinating diverse events.

Adaptability to changing priorities and fast-paced environments.

Physical Requirements :

Ability to lift and carry objects weighing up to 50 pounds.

Ability to move around the facility, including walking, standing, and climbing stairs.

Ability to bend, stoop, kneel, and crouch.

Ability to stand and sit for extended periods.

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The target hiring compensation range for this role is $15 to $20 / HR. Compensation is based on several factors including, but not limited to education, relevant work experience, relevant certifications, and location. Additional benefits offered may include; medical health insurance and dental insurance, life insurance, and eligibility to participate in 401k plan.

About Aquent Talent :

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands. Our eligible talent gets access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.

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Administrative Assistant • Minneapolis, MN