Office Administrator

Office Administrator – Become a Part of Our Expanding Team!

Are you an organized and detail-oriented individual with a passion for facilitating operations? If so, we have an exciting opportunity for you! American Chillers is a prominent manufacturer of cutting-edge refrigeration equipment catering to various niche industries, such as cold plunge, breweries, dry cleaning, and medical applications. This position allows you to thrive in a vibrant, rapidly-evolving manufacturing setting.

We are on the lookout for a diligent and dependable Office Administrator to manage Accounts Receivable, Accounts Payable, shipments, and customer service . This role is essential for maintaining seamless daily operations while providing support to our internal teams and valued clients.

Join our team today and be a part of our continued success!

Why Work with Us?

• Attractive compensation package
• Participate in a lively manufacturing atmosphere
• Collaborate with a team dedicated to growth

Key Duties

Accounts Receivable (AR) :

Produce and dispatch customer invoices promptly

Document and monitor incoming payments

Follow up on overdue accounts and address billing concerns

Maintain precise AR records and perform account reconciliations

Accounts Payable (AP) :

Process vendor invoices and expense claims

Guarantee timely and accurate bill payments

Reconcile accounts payable transactions

Coordinate with purchasing and suppliers to resolve discrepancies

Shipments & Logistics :

Organize outgoing shipments with carriers and freight services

Prepare packing slips, bills of lading, and associated documentation

Monitor shipments and provide status updates to clients

Collaborate with production to ensure prompt order fulfillment

Customer Service & Office Support :

Act as a primary point of contact for customer inquiries

Provide updates on order statuses and swiftly resolve issues

Answer phone calls and route communications to the appropriate department

Assist with general office tasks, including filing, records management, and managing office supplies

Requirements

Proven experience in office administration, accounting support, or customer service roles

Familiarity with AR / AP processes and basic accounting principles

Strong organizational and multitasking skills with keen attention to detail

Proficiency in Microsoft Office (Excel, Word, Outlook) and comfort with ERP / accounting software

Excellent written and verbal communication skills

Ability to work independently and manage priorities in a fast-paced environment

High School Diploma or Equivalent (Associate’s or higher a plus)

Work Location : In person

Benefits

Elevate Your Career

Join us and play a vital role in our journey as a leader in innovative refrigeration equipment. Apply now to contribute your skills and be a part of our ongoing growth.

Job Type : Full-time

Benefits :

401(k)

401(k) matching

Paid time off

Retirement plan