Contract Manager

Location : Irvine, CA (On-Site)

Industry : Commercial Real Estate – Retail / Mixed-Use

Employment Type : Full-Time

A privately held real estate investment and development firm is seeking a Contracts Manager to support the coordination, review, and execution of contracts across a portfolio of commercial properties and development projects. This role works closely with operations, construction, development, leasing, and external legal counsel to ensure agreements are accurate, timely, and consistent with company standards.

The ideal candidate is organized, detail-oriented, and experienced in managing contract workflows within a real estate, construction, or development environment.

Key Responsibilities

Coordinate drafting, review, and execution of vendor contracts, service agreements, consultant agreements, GC contracts, and lease-related documentation.

Maintain contract templates, clause libraries, and standardized language to promote consistency across the organization.

Track contract status, expirations, renewals, insurance certificates, warranties, and compliance requirements.

Assist with RFPs, bids, onboarding, pay applications, change orders, liens, and project close-out documentation.

Work with internal teams and outside counsel to manage redlines, language revisions, and version control.

Support documentation and checklist workflows for acquisitions, leasing transactions, and development milestones.

Maintain organized digital contract archives and shared file structures.

Qualifications

3+ years of experience in contract administration, construction administration, legal operations, or real estate transaction support.

Background working in commercial real estate, development, or construction environments preferred.

Strong proficiency in Microsoft Word & Excel, PDF markup tools, and electronic signature platforms (e.g., DocuSign).

Ability to manage multiple active workflows and prioritize deadlines with accuracy.

Clear written and verbal communication skills, with strong attention to detail.

Experience reviewing scopes of work, insurance / indemnity language, or GC / consultant agreements is a plus.

Who This Role is Ideal For

Someone currently in a Contract Administrator, Project Coordinator, Legal Assistant, or Development Coordinator role looking for expanded ownership.

A detail-driven professional who enjoys structure, organization, and supporting transactional workflows.

Someone who thrives in a fast-paced, entrepreneurial, collaborative culture.

Compensation & Benefits

Competitive base salary + discretionary performance bonus

Comprehensive benefits package (medical, dental, vision, retirement plan)

Professional development and long-term career growth opportunities

Equal Employment Opportunity

This organization is an Equal Opportunity Employer and complies with all applicable federal, state, and local fair employment practices laws. All qualified applicants will receive consideration for employment without discrimination.