Office Assistant Specialist TEMPORARY

Introduction

This recruitment is being given to fill 1 temporary positions in the Assessor - Recorder - County Clerks Office and to establish an eligible referral pool that may be used to fill future temporary opportunities. Resumes will not be accepted in lieu of an application. A completed application must be postmarked or received online by the final filing deadline.

NOTE : All correspondences relating to this recruitment will be delivered via e-mail. The e-mail account used will be the one provided on your employment application during time of submittal. Please be sure to check your e-mail often for updates. If you do not have an e-mail account on file Human Resources will send you correspondences via US Mail.

TYPICAL DUTIES

Provides specialized and complex information including specific program-related information to managers patients clients outside agencies and others; researches difficult and complex issues; completes complex forms for the purpose of documenting specialized program-related information; searches for receives and explains complex rules regulations policies procedures and technical office operations; interprets and applies external laws regulations ordinances and policies as they relate to clerical / technical / financial functions; may issue complex documents; provides customer service in a calm helpful and effective manner.

Gathers processes and maintains specialized and complex information related to departmental operations; asks in-depth questions of patients clients and others; identifies customer needs and seeks to match those needs with program services; codes files and retrieves documents and records using various alphabetical numerical coded and computerized filing systems.

Researches compiles maintains and processes statistical financial and / or other numerical data to support specialized office functions; coordinates and / or performs routine work related to personnel payroll budgetary purchasing inventory and / or other administrative functions; performs complex accounts payable / receivable and billing procedures applying advanced knowledge of technical program requirements; maintains ledgers and accounts; enters data into worksheets; matches invoices with orders reviewing and verifying for completeness accuracy and appropriateness as assigned; computes collects and receipts monies and fees including large sums; adjusts accounts within limits of authority; may develop and maintain spreadsheets and databases either by hand or computer; maintains data and develops reports for budget purposes.

Performs clerical / technical / financial case management applying advanced knowledge of administrative legal financial and / or program-related requirements; researches reviews and resolves complex case issues; determines maintains and tracks case information and status; identifies needed documents and / or actions; contacts and meets with clients victims parolees patients and others to obtain forms / documents arrange payments / services and help them meet obligations; may advocate on behalf of clients within limits of authority; coordinates case activities with managers professional staff and / or other work units as appropriate.

Prepares a variety of difficult reports and documents requiring advanced knowledge of specialized subject matter including but not limited to court orders petitions subpoenas insurance claims treatment authorization forms; reviews complex legal custody health care and other records to identify needed information; applies complex codes and requirements for reimbursement and other purposes.

May perform secretarial duties for various staff including supervisors and / or professional staff; may supervise a very small number of clerical workers as an incidental duty; may train or review the work of others; may serve as a lead worker over a large group of office clerical / technical staff.

MINIMUM QUALIFICATIONS

( Special Note : For positions reclassified to this class as part of Classification Studies #01-18 and #02-08 the incumbents occupying those positions on the effective date that the study is implemented by the Board of Supervisors shall be deemed to meet the minimum qualifications for the class.)

Either I

Experience : One year of work at a level equal to or higher than Senior Office Assistant in San Joaquin County service.

Or II

Experience : Three years of general clerical secretarial and / or office technical work including at least one year functioning at a full-journey level.

Substitutions : a) One year of business training in an approved vocational training program may substitute for one year of the above-required experience; or b) Completion of 30 semester / 45 quarter credit units at an accredited college or university may substitute for one year of the above-required experience.

And

Certificates : If required by the nature of the assignment : 1) possession of an acceptable typing / keyboarding or other certification of ability to input data at the rate of 45 words per minute; and / or 2) possession of an acceptable proficiency certificate in one or more computer software programs.

Special Requirement : Most positions require the ability to use computers and / or word processing equipment. If required by the nature of the assignment demonstrated general or software-specific computer proficiency may be required prior to appointment.

KNOWLEDGE

Advanced office practices and procedures; standard clerical accounting methods and practices; principles of planning and organizing work; methods of researching gathering organizing and reporting data; personal computer systems and general office computer software; public relations techniques; advanced interviewing techniques; advanced filing and record keeping systems; complex correspondence and report formats; arithmetical operations related to advanced clerical / technical / financial processes; basic principles of training and supervision; advanced cash handling procedures.

ABILITY

Research interpret and apply complex laws / regulations court orders program policies / procedures and third-party rules / requirements related to specialized clerical activities; evaluate and establish priorities; gather organize input and maintain complex information including financial or program-specific data; provide / obtain detailed information to / from others even in difficult situations; utilize advanced office procedures and equipment; follow complex oral and written procedures and directions; establish and maintain effective working relationships with others; communicate effectively with others; write clearly and legibly; perform advanced arithmetical operations; lead or supervise others.

PHYSICAL / MENTAL REQUIREMENTS

Mobility-Frequent operation of a data entry device repetitive motion sitting for long periods walking; occasional standing pushing pulling bending squatting climbing; Lifting-Frequently 5 pounds or less; occasionally 5 to 30 pounds; Visual-Constant good overall vision and reading / close-up work; frequent color perception and use of eye / hand coordination; occasional use of depth perception and peripheral vision; Hearing / Talking-Frequent hearing of normal speech hearing / talking on the telephone talking in person; Emotional / Psychological-Frequent decision making concentration and public contact; Special Requirements-Some assignments may require working weekends nights and / or occasional overtime; Environmental-Occasional exposure to varied weather conditions.

San Joaquin County complies with the Americans with Disabilities Act (ADA) and upon request will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions.

Equal Opportunity Employer

San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age ancestry color creed marital status medical condition national origin physical or mental disability political affiliation or belief pregnancy race religion sex or sexual orientation. For more information go to Equal Employment Opportunity Division ().

Accommodations for those covered by the Americans with Disabilities Act (ADA) :

San Joaquin County complies with the Americans with Disabilities Act and upon request will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions.

BENEFITS

Part-Time Employee Benefits : Part-time employees who meet the appropriate eligibility criteria may receive health insurance benefits and step increases.

Selection Procedures

Applicants for part-time and temporary recruitments who meet the minimum qualifications are either referred to the hiring department for further selection or they may be required to take a written examination. If a written examination is given the top candidates may be referred to the hiring department for further selection.

Testing Accommodation : Candidates who require testing accommodation under the Americans with Disabilities Act (ADA) must call Human Resources Division at prior to the examination date.

Physical Exam : Some classifications require physical examinations. Final appointment cannot be made until the eligible has passed the physical examination. The County pays for physical examinations administered in its medical facilities.

Pre-employment Drug Screening Exam : Some classifications require a new employee successfully pass a pre-employment drug screen as a condition of employment. Final appointment cannot be made until the eligible has passed the drug screen. The County pays for the initial drug screen.

Employment of Relatives : Applicants who are relatives of employees in a department within the 3rd degree of relationship (parent child grandparent grandchild or sibling) either by blood or marriage may not be appointed promoted transferred into or within the department when :

They are related to the Appointing Authority or

The employment would result in one of them supervising the work of the other

Department Heads may establish additional limitations on the hiring of relatives by departmental rule.

Proof of Eligibility : If you are offered a job you will be required to provide proof of U.S. citizenship or other documents that establish your eligibility to be employed in the U.S.

HOW TO APPLY

Apply Online : mail or in person :

San Joaquin County Human Resources

44 N. San Joaquin Street Suite 330

Stockton CA 95202

Office hours :

Monday Friday 8 : 00 am to 5 : 00 pm; excluding holidays.

Phone : Job Line :

For currentemployment opportunitiesplease callour 24-hour job line at .

When a final filing date is indicated applications must be filed with the Human Resources Division before 5 : 00 p.m. or postmarked by the final filing date. Resumes will not be accepted in lieu of an application. Applications sent through county inter-office mail which are not received by the final filing date will not be accepted. ( The County assumes no responsibility for mailed applications which are not received by the Human Resources Division) .

San Joaquin County Substance Abuse Policy : San Joaquin County has adopted a Substance Abuse Policy in compliance with the Federal Drug Free Workplace Act of 1988. This policy is enforced by all San Joaquin County Departments and applies to all San Joaquin County employees.

Equal Opportunity Employer : San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age ancestry color creed marital status medical condition national origin physical or mental disability political affiliation or belief pregnancy race religion sex or sexual orientation. For more information go to Experience :

IC

Key Skills

Typing,Microsoft Office,Data Entry,Customer Service,Computer Skills,Microsoft Outlook,QuickBooks,Office Experience,10 Key Calculator,Front Desk,Filing,Administrative Experience

Employment Type : Temp

Experience : years

Vacancy : 1