Administrative Program Specialist A-EC

Administrative Program Specialist A-EC

This position is located in Baton Rouge, LA

Office of Early Childhood Operations

Job Focus Area

Ready to be the essential administrative anchor for programs that shape the futures of Louisiana's children? Join the Office of Early Childhood - EC Finance team, where you'll help ensure the operational and fiscal integrity of our statewide early learning initiatives. This critical position supports all work related to budgets, audits, and purchasing for the entire Office of Early Childhood. By leading procurement processes and developing internal administrative procedures, this role directly contributes to the effective and transparent delivery of services that impact thousands of families across the state.

Applicants with the following experience are encouraged to apply :

Experience processing all procurement and purchasing transactions for a division in accordance with state procurement guidelines.

Skill in maintaining accurate tracking systems for procurement monitoring and completing monthly reconciliation.

Demonstrated ability to coordinate effectively with team members to gather information to complete purchase requests.

Expertise in comprehensive office management tasks, including inventory tracking , coordinating with IT for office equipment , and managing calendars / scheduling.

Someone who can thrive independently, developing new internal policies and procedures to improve workflow and establish procurement processes for a division.

Candidates with the following skills and competencies are encouraged to apply :

Communicating Effectively : The ability to relay information correctly and appropriately to connect people and ideas.

Making Accurate Judgments : The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.

Using Data : The ability to use relevant and valid data to inform a recommendation for action.

Accepting Direction : The ability to accept and follow directions from those higher in the chain of command.

Acting Decisively : The ability to make decisions quickly and effectively.

Acting with Ethics and Integrity : The ability to be consistent, honest, and trustworthy steward of State resources.

Displaying Professionalism : The ability to recognize how your actions impact the perceptions of both you and your organization.

Managing System : The ability to predict and manage the effects of actions on interrelated or interacting components of a team, department, or organizations.

Managing Time : The ability to control your time to increase effectiveness, efficiency, or productivity.

Working with Financial Information : The ability to use financial data to guide, drive, and convey the financial standing and / or outlook of an organization.

Minimum Qualifications

Three years of experience in administrative services; OR

Six years of full-time work experience in any field; OR

A bachelor's degree.

EXPERIENCE SUBSTITUTION :

Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information

Job Duties :

As an Administrative Program Specialist A you will perform responsible duties related to :

Process all procurement and purchasing transactions for the Division.

Provide all financial reports needed by the Early Childhood (EC) staff.

Acquire necessary signatures for reimbursements, invoices, and executive requisitions.

Assist with inventory tracking for the entire ECE team as well as order, stock, and manage office supplies.

Manage calendars, schedule meetings, and handle correspondence.

Assist with coordinating division events, conferences, and team meetings.

May serve as back-up for travel and / or time and attendance entry

Position-Specific Details :

Appointment Type : Probational, Promotional, or Job Appointment. The person hired for this position is expected to regularly report to the Baton Rouge office. Current permanent classified state employees may be required to accept a probationary appointment, if selected.

Career Progression : This position does not participates in a Career Progression Group.

Work Schedule : Work hours are Monday - Friday. Work hours will be determined.

Compensation : The salary offered will be determined based on qualifications and experience.

• Note regarding the advertised pay range : The maximum amounts listed are the maximum salary amounts a person can make over their career and not the maximum amount we are allowed to pay a new hire.

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

How To Apply :

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

Contact Information :

For further information about this vacancy contact :

Louisiana Department of Education - Human Resources

PO Box 94064

Baton Rouge, LA 70804

ldoejobs@la.gov