Accounts Payable Specialist

Job Description

Job Description

This position is responsible for recording and maintaining accounts payable and accounts receivable records, while performing continual customer service by performing the following duties.

Essential Duties

• Facilitates internal reimbursements, credit card reconciliations, and purchase orders for staff.
• Processes accounts payable data and enters it into the accounting system.
• Prepares and sends accounts payable reports.
• Maintains an electronic filing system for the department.
• Prepares and processes check runs.
• Maintains and runs accounts payable aging reports.
• Maintains vendor / customer records and contracts both electronically and on paper, including tax forms (W-9s).
• Prepares and maintains spreadsheets pertaining to purchases.
• Files check stubs and bank receipts, which includes creating a filing system and maintains all accounts payable files.
• Performs data entry as it relates to the accounting department.
• Prepares analysis of accounts, as required, and assists in monthly closings.
• Prepares 1099s at year-end for all vendors. Assists with year-end close and audit preparation.
• Gathers weekly expense sheets from the Directors and presents them to the executive team for approval.
• Updates directors credit limit weekly to mirror approved weekly approved expenses.
• Brings Purchase exceptions to the controller for approval / follow-ups.
• Obtains and mails invoice copies for customers, as requested.
• Assists with related special projects, as required.
• Tracks, purchases, and stocks office supplies.
• Collects and drops off daily mail and checks across multiple sites.
• Answers general Fiscal office inquiries and directs to appropriate staff.
• Performs other duties as assigned.

Experience / Education

An associate’s degree in accounting or similar field is required for this role.

Qualifications

Ability to perform essential job duties with or without reasonable accommodation and without posing a direct threat to safety or health of employee or others. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

What We Offer

POIC offers a diverse, equitable, and inclusive work environment where everyone has the opportunity to grow. Our compensation and benefits package represent our commitment to employee health and financial wellness.

Monday - Friday, 8am-4 : 30pm (in office)