Executive Assistant

Grimaldi Law FirmHollywood, FL, US

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Are you a natural planner and problem solver who thrives on keeping high-level executives on track? We’re hiring a dynamic Executive Personal Assistant to support the CEO (and COO as needed) of our growing law firm.

This is not your typical assistant role—you’ll be the trusted right hand to firm leadership, ensuring business and personal priorities are managed seamlessly. From organizing calendars, meetings, and travel to overseeing vendors and household projects, you’ll be the go-to person who keeps everything running smoothly.

The ideal candidate has direct experience supporting a CEO and COO in an organization of 20+ employees , is proactive, detail-oriented, and thrives in a fast-paced environment where priorities shift quickly.

If you’re looking for an exciting opportunity to make a measurable impact and be at the center of a mission-driven law firm, we want to hear from you.

Compensation :

48,000 annually to start commensurate with experience

Responsibilities :

Manage and coordinate CEO’s and COO’s calendars, ensuring personal and business schedules align
Organize meetings, conferences, and networking events
Triage emails, screen calls, and ensure timely responses to communications
Handle complex travel arrangements for business and family needs
Attend executive meetings, take notes, track action items, and ensure follow-through
Assist with project management, office support, and vendor coordination
Manage household schedules, appointments, and service providers (housekeeper, handyman, landscaping, etc.)
Run errands, oversee expenses, sort and organize mail, and coordinate personal events
Prepare correspondence, thank-you notes, and referral call lists
Support light bookkeeping and ensure bills are paid on time

Qualifications :

Possess a high school diploma, G.E.D. or equivalent

Strong organizational skills, communication skills, time management skills, and interpersonal skills

Comfortable meeting deadlines and handling confidential information

Manage and coordinate CEO’s and COO’s calendars, ensuring personal and business schedules align

Organize meetings, conferences, and networking events

Triage emails, screen calls, and ensure timely responses to communications

Handle complex travel arrangements for business and family needs

Attend executive meetings, take notes, track action items, and ensure follow-through

Assist with project management, office support, and vendor coordination

Manage household schedules, appointments, and service providers (housekeeper, handyman, landscaping, etc.)

Run errands, oversee expenses, sort and organize mail, and coordinate personal events

Prepare correspondence, thank-you notes, and referral call lists

Support light bookkeeping and ensure bills are paid on time

About Company

Grimaldi Law Firm isn’t your typical legal shop—we’re a fast-growing, mission-driven firm that’s redefining what it means to support families through life’s biggest decisions. From estate planning to real estate closings, we help people protect what matters most and build lasting wealth.

We believe real estate isn’t just a transaction—it’s the foundation of the American Dream. That’s why we partner with lenders, developers, and homeowners across Florida to deliver smooth, efficient closings backed by rock-solid legal support.

And we don’t stop there. Our team is passionate about helping families prepare for the “what-ifs” in life with customized, full-service estate and trust solutions that bring peace of mind.

If you’re ready to join a team that values legacy, leadership, and leveling up , this is the perfect opportunity.

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Executive Assistant • Hollywood, FL, US