OFFICE AIDE III

Human Resources / Risk Department Support

Note : This recruitment is subject to close at any time. This position is in Human Resources / Risk Department and will work as support to the Sr. Technician and HR Analyst.

Job Summary : Under direct supervision, performs routine clerical and general office work of a repetitive nature and limited difficulty; must have ability to follow oral and written directions; should possess good writing skills including the correct use of grammar, spelling and punctuation and be detail oriented.

Essential Functions :

• Sorts and files materials and documents alphabetically, numerically, and by other predetermined procedures and methods.
• Sorts, prepares, and routes material for mailing.
• Operates modern office equipment including calculator, fax, copier, and computer. May perform tasks using various computer software programs, including Microsoft Office applications (Word, Excel).
• May perform data entry.
• May type routine documents, forms and labels using a computer.
• May assist the public over the phone and in person answering routine questions about department programs and services.
• May perform simple arithmetic calculations.
• May run errands and perform special projects for the department.
• Performs other related duties as assigned.

Typical Qualifications :

Knowledge of : General office methods and techniques; Correct English usage, grammar, spelling, punctuation and basic arithmetic. Skills : Keyboard (typing) at a minimum of 30 net words per minute. Proficiency with standard office equipment and personal computer software programs as required. Ability to : Communicate effectively both verbally and in writing; read, interpret, and make routine decisions in accordance with established policies and procedures. Ability to interface with other departments, outside agencies, and the public. Ability to follow oral and written directions and complete tasks with moderate supervision.

Education and Experience Guidelines : Qualifying for consideration in the selection process will be based on the description listed above under Knowledge, Skills, and Abilities, and a combination of the education and experience requirements described below. A typical way to obtain the skills, knowledge and abilities would be : Education : Graduation from high school or possession of a G.E.D. certificate from an accredited institution. Experience : Office Aide I : No experience required. Office Aide II / III : At least six (6) months of general office work including work using a computer program and interacting with the general public. HR EXPERIENCE DESIRED.

Physical Requirements : This position also requires extensive and repetitive physical activity involving the arms, wrists, and hands, including writing and using a keyboard. It also requires physical abilities associated with the ability to read, write and communicate in a work environment requiring no extraordinary physical strength or other special physical qualifications. Licenses / Certificates : Possession of Class C California driver's license and a satisfactory driving record is required. Special Requirements : Must be at least 18 years old. Must possess the ability to work in a standard office environment and travel to different sites and locations.

Employee Benefits Part-Time :

PAID SICK LEAVE - After 30 days of employment, will accrue one (1) hour of sick leave for every 30 hours worked, up to a minimum of 3 days or 24 hours of paid sick leave to be provided in a 12-month period.

MEDICARE The City of West Covina is part of the Public Employees Retirement System (PERS) agency and does not make any contributions towards social security. However, the City does contribute 1.45% of gross salary towards Medicare.

PART-TIME, SEASONAL & TEMPORARY EMPLOYEES DEFERRED COMPENSATION (Retirement Plan) The City withholds 7.5% of gross salary per pay period on a tax-deferred basis that can be used at separation or towards retirement.