Accounts Payable Coordinator

Description

Under direct supervision of the Accounts Payable Supervisor, this position works in a team setting with general responsibility in the timely and accurate processing of AP invoices including other processes associated in and around the AP function.

Essential Function(s) :

• Processes high volume of vendor invoices for operations inventory and non-inventory items, blanket purchase orders for materials and services, grant funded and contractual purchases of equipment, services, etc. using a 3-way match process (invoice, purchase order, receiving).
• Processes direct disbursements (non-purchase order requests) timely into payables system.
• Issues checks or prepares wires on a weekly basis, providing disbursement detail to cash management staff and payees, as required.
• Serves as the secondary team resource for questions and / or assistance for frontline matters; escalates unusual situations to management, if needed.
• Pulls vouchered invoices to match Selected Payment reports generated by Treasury.
• Assists with review of "held" vendor payments.
• Assigns expense to projects and departments accurately.
• Reviews general ledger account numbers on procurements, purchase orders and direct disbursement requests and resolves any discrepancies before proceeding with input, seeking supervisor's assistance if necessary.
• Assists with monthly reconciliation of vouchers payable.
• Reviews daily encumbrance and accounts payable edits for accuracy, making corrections before updating to the general ledger.
• Reconciles statements from vendors, seeking prompt resolution of outstanding or missing invoices.
• Runs open purchase order reports to identify and research open items or unpaid invoices.
• Creates and maintains various Excel spreadsheets.
• Assists team with payable records filing and purging.
• Assists with other department work as required, including the training of temporary or new staff.
• Other duties as assigned.

Minimum Qualifications :

Preferred Qualifications :

Experience in the transit industry

Knowledge, Skills and Abilities :

Work Environment / Physical Demands :

The Accounts Payable Coordinator works mainly in an office environment where the noise level is usually quiet. Physical demands may include :

Acknowledgements :

This position description in no way states or implies that these are the only duties to be performed. Employees are responsible for completing all mandatory training classes. Employees must also review and comply with all JTA / JTM policies, procedures, and directives. This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship. All employment offers are contingent upon pre-employment drug testing.

Positions marked as ' Safety Sensitive ' will be subject to random testing for drug and alcohol use and if any testing is positive, the application for employment will be rejected, or if hired, employment may be terminated. Positions marked as " COOP Essential " may be required to work whenever the Continuity of Operations Plan is activated.

Driver's License - The position description will specify whether a driver's license is required and the acceptable class of license. Unless an exception under Florida law exists, a nonresident must obtain a Florida driver's license within 30 days of hire. If a driver's license has a corrective lens restriction, the employee must wear corrective lenses when operating any vehicle for work purposes. Suspended or revoked licenses, work permits, and certain restricted licenses are not acceptable.

The Jacksonville Transportation Authority is an Equal Opportunity / Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. Employees who require a reasonable accommodation as defined by the Americans with Disabilities Act (ADA) must notify JTA in advance to allow sufficient time for JTA to provide the accommodation.