Office Administrator - Plant Operations

Build Your Career. Build America’s Future.

Vulcan Materials Company is the nation’s largest producer of construction aggregates and a major producer of aggregates-based construction materials including asphalt and ready-mixed concrete. When you join Vulcan, it’s more than starting an exciting career – you get to make a difference for millions of people every day across the country.

When you join Vulcan, you join a dynamic culture in which career development is encouraged, excellence is rewarded and diversity is valued. No matter the role or the location across the country, every member of the Vulcan team lives through the Vulcan Way : doing the right thing, the right way, at the right time .

What You’ll Do :

General Office Management :

Performs a variety of daily administrative duties for multiple sites as required by the Plant Manager

Prepares month-end closing information for Accounting based on the current closing schedule. Prepares detailed analyses of monthly margin and cost statements as requested by location management.

Assists with filing and document record-keeping according to retention guidelines and requirements

Assists with purchase orders, payables, credit card reconciliations, bank deposits, cost-tracking, and fuel usage and receipts

Maintains correct inventory levels for all plant and office materials and supplies

Maintains office spaces, and training rooms clean and organized (meeting / training rooms, lobby, break areas, storage spaces, and restock fridge and cabinets with supplies as needed)

Receives, distribute and prepare correspondence, reports, forms, and documents and translate as needed

Assists with company meetings and events (event coordination and preparation, room setup & cleanup, attendees list, catering, hotel bookings, directions, etc)

Occasional day travel required

Human Resources and Safety Support :

Assists with new hire onboarding process (, I9 compliance, new hire orientations, employee pictures, request employee access and credentials)

Partners with Human Resources team in communicating and resolving employee inquiries and requests (, verifications of employment, direct deposit and beneficiary changes)

Assists with employee benefits enrollment (, requesting / resetting employee credentials, facilitate benefits portal login, enrollment deadline reminders, Q&As, etc)

Assists with employee time-tracking, missed punches, holiday and weather pay entries, time off requests in Kronos, badge activation, Kronos trainings, and labor planning

Tracks, submits, and keeps records of boot reimbursement requests and receipts

Supports communication and distribution of Service Award Certificates and other employee recognition incentives and awards

Assists in organizing and executing Employee Engagement Activities (MLK Day, Hispanic Heritage, Take Your Child to Work Day, Holiday Functions, etc)

Partners with Safety Team in handling site safety and environmental issues

Assists with preparing, distributing, and record keeping of site-specific and compliance documentation (, shift inspection forms, pre-shift safety topics, etc)

Reception and Main Point of Contact :

Serves as Plant Contact. Receives guests and answers phones, directing questions or problems to the appropriate individual.

Maintains walk-in / visitor logs

Assists with managing and communicating with site vendors (uniforms, housekeeping, utilities, shipping vendors, etc)

Assists with special projects and other duties as assigned

Qualifications

Skills You’ll Need :

Experience : 3+ years of experience working in a professional business office environment. Experience in bookkeeping, accounting, or related experience is preferred.

Bilingual (English / Spanish) preferred

Business Etiquette : Must possess a fundamental understanding of office practices. Respect confidentiality and use an appropriate level of discretion when handling confidential information

Administrative and Organizational Skills : Must be highly organized and detail oriented, able to multitask and prioritize, work under minimum supervision, and complete tasks in a timely manner

Customer Service Skills : Demonstrated ability to provide excellent customer service, open to and willing to act upon feedback

Technology Skills : Must be able to use computers, cell phones, office equipment, and other electronic devices.  Must have appropriate typing skills and a proficient in Google Office products (Word, Excel, Email, etc) or equivalent.

Interpersonal Skills : Outstanding communication skills and ability to interact well with people at all levels of the organization

Integrity : Must act with unyielding integrity and honesty in business transactions, follow and promote company policies and procedures, and hold self and other employees accountable

Valid driver’s license

What You’ll Like About Us :

Great Company Culture. Our people share a competitive drive for excellence in an environment of trust, teamwork, open-mindedness and communication.

Safety. Industry leader in health and safety standards. We are committed to creating a safe work environment and protecting all employees and customers.

Meaningful Work. What sets us apart is the work we do impacts daily lives – and every employee contributes. Our aggregates produced are used to build roads, schools, hospitals, airports, and housing throughout the United States .

Health Benefits. Medical, Dental, Vision programs, plus much more .

Rest and Relaxation. Paid vacation, personal floating days, and paid holidays.

Prepare for the Future. 401(k) with company match and contribution.

Training and Development. We see our development programs and helping our employees meet their goals as a key part of our business.

Vulcan Materials Company is committed to employing a diverse workforce. You will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability.  You also have the right to be free from discrimination for medical needs arising from pregnancy, childbirth, or related medical conditions.