Administrative Assistant

Administrative Assistant

Location : Palo Alto, CA

Full-Time / Non-Exempt

Reports To : Operations Manager

Direct Reporting Relationships : None

Hourly Range : $33.00 - $36.00 per hour

About the Company :

Founded in 1971, Marcus & Millichap (NYSE : MMI) is a leading commercial real estate brokerage firm focusing exclusively on investment sales, financing, research, and advisory services, with nearly 1,700 investment sales and financing professionals in 80+ offices throughout the United States and Canada. Our mission is to help our clients create and preserve wealth by providing the best real estate investment sales, financing, research, and advisory services available. Marcus & Millichap closes more transactions than any other real estate investment brokerage firm in the nation. In 2024, the firm closed 7,836 transactions with a sales volume of approximately $49 billion.

General Summary :

The Administrative Assistant provides a broad range of administrative assistance to Sales Agents and the Operations Manager. This role is responsible for expediting all transactional work relating to the listing and sales of commercial real estate, training of new Agents and other personnel on company applications and software programs, as well as the performing of various administrative and marketing tasks related to the commercial real estate brokerage.

Responsibilities

• Process new listings, including proofing and editing marketing packages for superior quality and use of grammar.
• Assist the Operations Manager in the processing of sold and closed transactions when necessary.
• Keep up to date with the various software, company applications, and policies or procedures that pertain specifically to Agents and Assistants, while continuing to identify opportunities to conduct training sessions when necessary.
• Create high quality marketing materials for agents, such as postcards and flyers.
• Copy, scan, and create proposal bindings and print jobs for agents.
• Share the telephone and front desk responsibilities with the other support staff.
• Assist with the stocking of supplies, maintaining copiers and other office machines in working condition, and general problem solving.

Qualifications