Asset Management Administrator

Job Description

Job Description

Schedule : M-F avg 8 hours per day- Must overlap for 5 working hours between 8 AM and 5 PM PACIFIC TIME

This role is 100% remote

About the Role

We are seeking a highly skilled and analytical Software Asset & Data Specialist to join our Enterprise Software Management (ESM) program. This role will serve as a key enabler of our digital transformation and technology cost optimization initiatives by building and maintaining an enterprise-wide software inventory with integrated financial, contractual, and usage data. You will be responsible for developing the data foundation that supports license optimization, compliance readiness, strategic planning, and governance automation.

This position is ideal for a data-driven professional with deep knowledge of software asset management and a passion for building structured, scalable systems that empower decision-making across IT, Finance, Procurement, and Business Units.

Key Responsibilities

Lead the development and continuous improvement of an enterprise-wide software inventory, ensuring data accuracy across financial, contractual, usage, and ownership domains.

Design and implement scalable processes for software asset data normalization, deduplication, and classification.

Integrate and reconcile data across platforms such as Zylo, OpenLM, SAP GL, Coupa, and procurement or contract management systems.

Maintain and enforce data governance policies to ensure ongoing data integrity and lifecycle traceability.

Collaborate closely with IT, Procurement, Finance, and Security teams to support enterprise-wide visibility and alignment on software assets and cost centers.

Generate structured reporting and insights to support license optimization, vendor negotiations, compliance audits, and executive decision-making.

Serve as a subject matter expert on software asset data and lifecycle management, driving standardization and best practices.

Required Qualifications

Bachelor’s degree in Information Systems, Finance, Business, or a related field; Master’s preferred.

5+ years of experience in Software Asset Management (SAM), IT Asset Management (ITAM), or Enterprise Technology Operations.

Proficiency with asset and cost management platforms (e.g., Zylo, Snow, Flexera, OpenLM, ServiceNow SAM).

Strong expertise in data modeling, system integration, and cross-platform reconciliation.

Proven ability to design and manage structured reporting, dashboards, and data governance frameworks.

Excellent communication skills with the ability to translate complex data into business-relevant insights.

What Success Looks Like

100% accuracy across software, financial, and ownership data attributes within 6 months.

Complete contract metadata linkage for all high-impact software assets.

Real-time reporting is enabled for license compliance, renewals, and spend management.

Enterprise stakeholders use insights to drive budgeting, rationalization, and governance outcomes.

Requirements

we need the candidate to have experience with scripting (preferably Python). We have plans on automating a lot of data intake, data validation, enrichment and also application onboarding use cases. The candidate we hire should be capable of contributing where needed and also be able to understand work that is already done in case of troubleshooting needs. Certifications are preferred. We need candidates who truly understand software lifecycle to be able to work with all stakeholders from purchasing to decommissioning use case including license management, license reclamation and engaging with business owners to establish governance.