Accounts Payable and Receivable Supervisor

Job Description Summary

The purpose of this job is to oversee the daily operations of the Accounts Payable (AP) / Accounts Receivable (AR) team, ensuring timely and accurate processing of invoices, payments, and receivables. This role is responsible for supervising, assigning, and coordinating the work of accounting assistants, while also managing the implementation of software upgrades and system improvements in those areas. The supervisor develops and enforces policies, procedures, and internal controls to enhance efficiency, maintain compliance, and ensure financial accuracy. Additionally, this position supports complex reconciliations, resolves discrepancies, and may handle escalated customer billing and vendor account issues as needed. Essential Duties and Responsibilities - The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description

• Supervises, manages, and evaluates assigned employees and makes decisions about hiring, and discipline of employees; prioritizes and assigns work; develops and oversees employee work schedules and approves time away from work; provides and / or facilitates employee training and development; addresses employee concerns and / or problems; counsels and / or disciplines as appropriate; completes employee performance appraisals; determines or makes recommendations regarding new hire salaries; and acts as liaison between employees and management.
• Leads the implementation of updates to policies, procedures, and financial systems; delivers training to staff to ensure successful adoption and compliance.
• Works collaboratively with internal and external stakeholders, including vendors and customers, and resolves complex billing, payment, and account issues.
• Supports the resolution of complex account reconciliations by investigating and addressing discrepancies that require advanced problem-solving.
• Maintains strong working relationships with key vendors and customers, resolving disputes professionally and ensuring timely communication.
• Partners within Finance and across other departments to ensure accurate data flow and resolve cross-functional issues related to accounts payable and receivable.
• Prepares documentation and reports for internal and external audits, and supports auditors with the required information related to AP / AR functions.
• Maintains compliance with internal financial policies, Generally Accepted Accounting Principles (GAAP), Government Accounting Standards Board (GASB), and relevant local, state, and federal regulations.
• Regular attendance is a necessary and essential function.
• Performs other duties as assigned.

Supervisory Responsibilities

Human Collaboration and Job Impact - This area describes the personal interaction with others outside direct reporting relationships as well as the impact the job has on organization, the department or unit objectives, the output of services, or employee or public satisfaction

Fiscal Responsibility

Education and Experience - An equivalent combination of education, training and experience will be considered Education and Experience :

Licenses or Certifications :

Knowledge, Skills and Abilities which may be representative, but not all-inclusive of those commonly associated with this position Knowledge of :

Skill in :

Ability to :

Work Environment – Environmental or atmospheric conditions commonly associated with the performance of the functions of this job Work Environment :

Exposures :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Hours / Days 8 : 00am – 5 : 00pm Monday – Friday Starting Salary $72,342 - $89,003 annually Minimum-Midpoint; Commensurate with Training and Experience. Pay Grade 111 Number of Positions Available 1 Deadline to Apply 11 / 17 / 2025 Open Until Filled No Special Instructions to Applicants