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Accounts Payable Specialist

Accounts Payable Specialist

Westfield Steel IncWestfield, Indiana, United States
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Description

Position Overview

The purpose of this position is to perform the review, validation and entry of accounts payable invoices and maintenance of accounts payable records for the company. Ensuring timely payments to external vendors, customers, and employees while accurately recording related financial transactions and ensuring compliance to company policies.

Essential Job Duties and Responsibilities

  • Works to supply products and services that meet or exceed the customers’ expectations. Follows the documented quality systems and processes to satisfy our customers’ needs.
  • Review, code, process, and file invoices according to departmental policy and procedure.
  • Accurately and timely process vendor invoices, purchase orders, and employee expenses using Microsoft Dynamics software.
  • Maintain vendor information in the accounting system. Including setting up all new vendors, handling all changes required in the vendor master file, obtaining, and maintaining vendor W-9 forms, and maintaining 1099 records.
  • Primary contact for all company vendors, contact to include invoice and payment inquiry.
  • Ad hoc research and analysis of Accounts Payable activity as required
  • Provides main backup duties to accounts receivable. This includes billing of sales and invoicing customers.
  • Assists with compiling information for credit assessments and updates.
  • Assist with the collection of funds from our customers which includes collection calls and correspondence.
  • Open, sort and distribute incoming company mail.
  • Entry of cash applications for customers and vendors daily.
  • May assist the Accounting & Finance Manager with general ledger reconciliations, month-end reporting, bank reporting, and other duties or special projects as needed.

Critical Skills, Knowledge, and Abilities

  • Organizing, Planning, and Prioritizing Work : Developing specific goals and plans to prioritize, organize, and accomplish your work. Extremely strong organizational skills are required.
  • Clerical : Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.
  • Communications Skills : Providing information to supervisors, co-workers, subordinates, customers, and vendors by telephone, in written form, e-mail, or in person.
  • Accounting : Knowledge of accounting principles and practices, banking, and the analysis and reporting of financial data.
  • Customer and Personal Service : Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
  • Analytical Skills : Ability to draw conclusions from statistical data
  • Computers and Electronics : Knowledge of electronic equipment and computer hardware and software, including applications.
  • Safety and Security; Knowledge of relevant equipment, policies, procedures, and strategies to promote effective safety for the protection of people and property.
  • Reasoning : Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form, and the ability to deal with problems involving several concrete variables in standardized situations.
  • Confidentiality : Demonstrate a high degree of confidentiality and business common sense.
  • Mathematics : Knowledge of arithmetic, algebra, statistics, and their applications.
  • Tools : Desktop computer, calculator, phone, and office equipment.
  • Technology : Microsoft Office software, accounting software, email, and ERP software.

    • Qualifications

  • This position requires the individual to have an associate degree in accounting / finance or 3 to 4 years related experience and / or training; or an equivalent combination of education and experience.
  • Proficiency in Microsoft Excel is required.

    • Supervisory Responsibilities

  • This position has no supervisory responsibilities.

    • Working Environment and Conditions

  • Physical Demands : The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to be in a stationary position and move about the building. The employee is frequently required to reach with hands and arms and be able to communicate verbally and in writing and take direction. The employee is frequently operating a computer and other office productivity machinery, such as a calculator, copy machine and computer printer. The employee must occasionally lift and / or move up to 20 pounds.
  • Work Environment : The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.

    • NOTE : The duties and responsibilities listed above are intended to describe the general content of and requirements for the performance of this position. It is not constructed as an exhaustive list of duties, responsibilities, and requirements. The incumbent may be required to perform other duties as assigned. Management reserves the right to assign or reassign duties and responsibilities to this job at any time.

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    Account Payable Specialist • Westfield, Indiana, United States