Executive Assistant to the CEO

Executive Assistant to the CEO – Job Responsibilities As the Executive Assistant to the CEO at OneRail , you will play a critical role in supporting the company’s executive leadership by ensuring efficient operations, seamless communication, and strategic alignment across the organization.

This position requires exceptional judgment, discretion, and organizational skills in a dynamic, high-growth tech and logistics environment.

Core Responsibilities Executive Support & Coordination Manage the CEO’s complex calendar, including scheduling internal and external meetings, investor engagements, customer discussions, and travel.

Prioritize and coordinate requests to ensure the CEO’s time is aligned with strategic priorities.

Act as the primary point of contact for the CEO, representing OneRail with professionalism in all interactions.

Prepare briefing materials, meeting agendas, and follow-up action items to support efficient decision-making.

Maintain confidentiality and handle sensitive information with discretion.

Communication & Relationship Management Coordinate with OneRail’s leadership team, board of directors, and key external partners to ensure smooth communication flow.

Support internal and external communications, including executive updates, investor relations materials, and press or event coordination.

Foster strong relationships across departments to promote collaboration and alignment with company goals.

Operational & Strategic Support Partner with the CEO to track strategic initiatives, ensuring progress and timely completion.

Assist in preparing materials for board meetings, investor updates, and strategic planning sessions.

Support special projects and research initiatives as directed by the CEO, including due diligence, data collection, and reporting.

Anticipate the CEO’s needs and proactively manage priorities to maximize effectiveness.

Event & Travel Management Coordinate detailed travel logistics, including itineraries, accommodations, and meeting coordination. ​​​​​​​Support OneRail leadership offsites, board meetings, and key corporate events.

Culture & Leadership Support Serve as a culture ambassador, embodying OneRail’s values of innovation, integrity, and customer success. ​​​​​​​Help organize leadership communications, recognition initiatives, and internal events.

Ensure the CEO’s engagement and visibility across teams by coordinating appearances, town halls, and key communications.

Requirements :

• 10+ years of executive administrative experience supporting C-level executives (experience in a fast-growth SaaS or logistics company preferred). ​​​​​​​5+ years managing a Board of Directors with 10+ members  Proven ability to manage multiple priorities with precision, urgency, and confidentiality.
• Strong written and verbal communication skills.
• High emotional intelligence, professionalism, and discretion.
• Proficiency in Microsoft Teams, Slack, and modern productivity tools.
• Ability to thrive in a fast-paced, entrepreneurial environment.

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