Administrative Coordinator

Overview

As we continue to build our team in support of our vision to be the world's best and most trusted mobility company, we are excited to announce the opportunity for an Administrative Coordinator to join our Car Sales Shared Services team! This role is your chance to be at the heart of our Car Sales Shared Services team, where every day brings new challenges and opportunities to make an impact.

What You'll Do in this position...

Be the Hub of Operations : Manage daily incoming and outgoing car sales files, ensuring smooth and accurate processing

Own the Details : Coordinate titles and assist with essential paperwork, keeping everything on track and compliant

Deliver Exceptional Service : Provide top-notch customer support while collaborating with multiple teams across the organization

Drive Efficiency : Your administrative expertise will help streamline processes and keep things moving seamlessly

Our Car Sales Shared Services team is an integral part of the Corporate Car Sales Team and operates from our Enterprise Mobility Lakeside Campus (2291 Ball Dr, Maryland Heights, MO).

We owe our success to each and every one of our people. That's why we empower everyone on our team with opportunities for growth. Our mission, along with our uncompromising commitment to customers, has made Enterprise a genuine success story and a truly special place to work.

What you'll get with this position...

A full-time position working 40 hours per week with a competitive starting salary of $37,440 ($18.00 / hr)

On the job training to provide you the opportunity to hone your skills or prepare for advancement

A fun, collaborative, team environment

Flexible Scheduling - Monday through Friday with start times ranging between 7 : 00am-9 : 00am CST

A career path with advancement and growth opportunities

12 paid time days off your first year with us .

Full benefits, 401K, profit sharing and great discounts

Enterprise Mobility is a leading provider of mobility solutions, owning and operating the Enterprise Rent-A-Car, National Car Rental and Alamo Rent A Car brands through its integrated global network of independent regional subsidiaries. Enterprise Mobility and its affiliates offer extensive car rental, carsharing, truck rental, fleet management, retail car sales, as well as travel management and other transportation services, to make travel easier and more convenient for customers.

Privately held by the Taylor family of St. Louis, Enterprise Mobility together with its affiliate Enterprise Fleet Management manages a diverse fleet of 2.4 million vehicles and accounted for nearly $39 billion in revenue through a network of more than 9,500 fully-staffed neighborhood and airport rental locations in more than 90 countries and territories.

Responsibilities

We are hiring now for immediate openings. Responsibilities include :

Process daily incoming car sales files and general paperwork from dealerships and sale locations

Review and approve car / truck sales transactions within the processing system

Compare customer paperwork to system records and resolve discrepancies

Scan and organize required documents for funding packets

Track file status throughout its lifecycle using daily tracking tools

Coordinate team storage and filing needs

Sort, open, and process incoming and outgoing mail for the department

Verify and process invoices from third-party vendors

Act as a point of contact with external partners (financial institutions, auto auctions, dealerships) to obtain titles

Manage the vehicle titling process, including tracking, scanning, and sending titles to internal contacts

Collaborate with internal teams to gather feedback and support process improvements

Engage in continuous development through training and goal setting

Maintain reliable attendance and perform miscellaneous duties as assigned

In addition to these job functions, candidates will also need to display proficiency in the following Competencies :

Ethics & Values

Executing

Working With a Team

Customer Service

Detail-Oriented

Analyzing

Communication

Flexibility

Equal Opportunity Employer / Disability / Veterans

Qualifications

Minimum :

High School Diploma / GED / Equivalent required

Must have a minimum of 1 year of administrative support and customer service experience

Must be authorized to work in the United States and not require work authorization sponsorship by our company for this position now or in the future

Preferred :

• Previous mail room experience preferred

Enterprise Mobility / Enterprise Rent-A-Car / Alamo Rent A Car and National Car Rental seeks and values people of all backgrounds because every employee, customer and business partner is important. Enterprise Mobility is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, gender identity or protected veteran status and will not be discriminated against on the basis of disability. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use this alternative email address (JobsPrivacy@ehi.com) to contact us about your interest in employment.