Contracts Administrator

Grants And Contracts Officer

Performs administrative functions associated with research contracts and awards. Develops, coordinates and implements routine types of research contracts on behalf of the University. Uses computer systems to facilitate the administration of those contracts, including coordinating changes and expansion of contract terms.

Responsibilities :

• Creates standard form contract, agreement and subaward document drafts for OSP review.
• Provides expertise and guidance to departmental administrators and other support staff regarding the sponsored project post-award processes.
• Communicate effectively within OSP and with faculty and department administrators on work status. Routes documents to faculty and department staff for internal approvals.
• Sends internally approved contracts, budgets, agreements and subawards to external entities for review and signatures.
• Tracks all documentation associated with contract or agreement and ensures timely processing of materials and completion of each phase. This requires follow up with sponsors, subsites and other entities until fully executed agreements are obtained.
• Sets up new awards and creates award modifications the computer systems and applications based on information collected. Verifies collected information is accurate and that the budgets and award documents are complete.
• Initiate and follow process steps to facilitate subaward payments and invoicing.
• Routes fully executed agreements, Purchase Orders and associated notices to subsites and other entities and also provides the documents internally to faculty and departmental administrators.

Minimum Qualifications :

EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience (Example : bachelor's degree = 4 years of directly related work experience). Department may hire employee at one of the following job levels :

Preferences :

The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. The University of Utah is an Affirmative Action / Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.